Executive Assistant & Office Experience Manager

UnitedMasters-posted 9 days ago
$105,000 - $125,000/Yr
Full-time • Entry Level
Hybrid • San Francisco, CA
251-500 employees
Publishing Industries
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UnitedMasters is building a marketplace that connects artists, brands and fans - empowering artists to earn and grow. UnitedMasters has taken the bold step of building a music distribution service that, radically, puts artists first - disrupting the legacy music business by letting up-and-coming artists distribute their music directly to fans through streaming services while maintaining ownership of their master recording rights and up to 100% of royalties. Through the combination of UnitedMasters' music distribution platform and its deep ties to brands, UnitedMasters enables independent artists and change-makers to grow and earn unlike any other platform. The UnitedMasters team is made up of musicians, marketers, engineers, and storytellers with backgrounds from YouTube, SoundCloud, Pandora, Facebook, Uber, Dropbox, Complex, VICE, and more. We work hand in hand with the award-winning creative teams that forge those innovative partnerships at Translation (our in-house creative advertising agency). We are looking for an organized and proactive Executive Assistant & Office Experience Manager to join the San Francisco Tech team at UnitedMasters! You'll support the Chief Product & Technology Officer and manage day-to-day operations of our San Francisco office, ensuring a smooth, organized, and engaging workplace experience. This role is based in San Francisco with four days in-office and one day remote.

  • Provide calendar support for the Chief Product & Technology Officer: scheduling meetings, protecting focus time, and anticipating needs across shifting priorities.
  • Support productive meetings by coordinating agendas, collecting pre-reads, and preparing meeting materials and presentations from key stakeholders.
  • Manage sensitive matters with the highest level of confidentiality, professionalism, and discretion.
  • Plan and manage travel arrangements for the CPTO, ensuring alignment with business objectives.
  • Process, track, and reconcile executive expenses in a timely manner.
  • Oversee day-to-day office operations to ensure a well-functioning, organized, and productive workplace.
  • Serve as the primary point of contact with building management for all facility-related matters, including visitor registration, keycard access, maintenance issues, and work order submissions.
  • Help reinforce and operationalize our 4x/week hybrid in-office policy, ensuring the office is prepared, welcoming, and fully resourced for high in-person attendance, while actively investing in a strong in-office culture through coordinating team gatherings, micro-events, and moments that bring people together.
  • Manage the ordering of office supplies, snacks, and beverages while maintaining appropriate inventory levels.
  • Coordinate office catering, lunches, and internal events that promote a positive and engaging workplace culture.
  • Support onboarding by preparing workstations, IT coordination for new hires, and working with internal teams to ensure smooth onboarding.
  • Strong project management skills and ability to prioritize work to successfully balance several work streams at a time
  • Ability to pay meticulous attention to detail and possess a deeply pro-active, hands-on mentality
  • Possess deep appreciation and sensitivity towards people, culture, and values
  • Ability to execute on priorities with a strong sense of urgency, ownership and accountability
  • Ability to handle confidential and sensitive information with tact, diplomacy, and discretion
  • Proactive collaborator among various stakeholders and peers
  • Personable, smart, passionate, and optimistic.
  • 2-3 years of experience as an Executive Assistant, Office Coordinator, or similar role
  • Strong organizational and multitasking skills with a proactive, service-oriented mindset
  • Experience managing administrative or project-related tasks independently
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