Executive Assistant/Office Coordinator

ASM Global • Norwalk, CT

101d

About The Position

Legends Global is seeking a highly organized, proactive, and detail-oriented Executive Assistant / Office Coordinator to support our senior leadership team in Norwalk, CT. This role is critical in ensuring the smooth operation of executive-level functions, including calendar management, travel coordination, and administrative support. The ideal candidate will be a self-starter with exceptional communication skills and the ability to manage multiple priorities in a fast-paced environment.

Requirements

• High school diploma required; bachelor’s degree or equivalent experience preferred.
• Minimum of 3+ years’ experience as an Executive Assistant or in a similar administrative support role, ideally in a corporate or fast-paced environment.
• Exceptional written and verbal communication skills, with the ability to liaise effectively with senior leadership, clients, and external partners.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent organizational and time-management skills, with the ability to juggle competing priorities and manage multiple tasks simultaneously.
• Proven ability to maintain confidentiality and handle sensitive information with professionalism and care.
• Strong interpersonal skills, with a professional and friendly demeanor to effectively work with executives, staff, and external stakeholders.
• Strong knowledge of national and international travel logistics, including visa applications, bookings, and expense management.
• Basic understanding of budgeting, financial reporting, and expense tracking.

Responsibilities

• Coordinate and manage complex calendars for C-suite and VP-level executives.
• Schedule internal and external meetings, ensuring optimal time management and prioritization.
• Proactively resolve scheduling conflicts and anticipate executive needs.
• Arrange domestic and international travel, including flights, accommodations, ground transportation, and itineraries.
• Prepare and reconcile travel expense reports in a timely manner.
• Draft, edit, and format job descriptions, memos, presentations, and other business documents.
• Handle confidential information with discretion and professionalism.
• Support meeting preparation, including agendas, materials, and follow-up actions.
• Serve as a point of contact between executives and internal/external stakeholders.
• Facilitate communication and ensure timely responses to inquiries and requests.
• Assist with event planning, team offsites, and special projects as needed.
• Maintain office supplies and coordinate with vendors and facilities teams.

Benefits

• Competitive salary, commensurate with experience.
• Generous benefits package that includes medical, dental, vision, life and disability insurance.
• Paid vacation.
• 401k plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED