Executive Assistant & Office Administrator

Milliken•Westlake, OH

31d•Hybrid

About The Position

The Executive Assistant & Office Administrator provides comprehensive, confidential administrative support to the Senior Vice President and Managing Director, Polymer Solutions. This role requires a highly organized and proactive individual capable of balancing high-level executive support with the logistical demands of maintaining a functional office environment. This position is located at Borchers HC in Westlake, OH and reports to the Director, Human Resources. Normal work hours are Monday through Friday, 8:00 a.m. - 5:00 p.m. but may occasionally require flexibility. This role is eligible for Milliken's hybrid work policy, which includes 3 days in the office and 2 work from home days.

Requirements

5 years of experience supporting senior level leaders/executives
Exceptional service orientation mindset
Strong proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) suite
Ability to make and build top notch presentations
Analytical capability and comfortable with data and numbers
Impeccable attention to detail
Strong time management skills and ability to meet deadlines
Excellent organizational skills
High level of integrity and confidentiality
Ability to work under time pressure and keep composure
Team player with positive attitude
Strong desire and interest to learn the business

Nice To Haves

Prior experience working with a global/international team
SAP Experience

Responsibilities

Serve as the primary administrative support person for the Senior Vice President and Managing Director, Polymer Solutions President
Manage a complex calendar and schedule of company executive(s) ensuring they can focus on highest leverage work
Oversee all aspects of travel arrangements to include hotel, flight and ground transportation
Draft, review and send communications on behalf of company executive(s)
Organize and prepare for meetings, including gathering documents, coordinating meeting logistics, room reservations, preparing agendas and catering
Prepare and submit expense reports on a timely basis
Work closely with the leadership team and other Executive Assistants to provide support to the organization
Answer inquiries independently, follow up with other departments to ensure that requests are carried out
Understand how to prioritize meetings for executive(s) and manages daily schedule appropriately
Prepare, edit, and format documents, reports, presentations (PowerPoint, Excel), and internal/external communications
Plan and coordinate team building events & assist with special projects
Oversee the day-to-day operations of the office to ensure a safe, clean, and functional environment
Monitor and maintain inventory of office and breakroom supplies, placing orders efficiently and within budget
Managing incoming and outgoing mail
Process and approve PO's and invoices related to general facility operations
HR support - Assist HR with new employee onboarding/employee offboarding and other general HR related duties
Ensure the facility complies with general safety standards and office policies are documented and followed