Executive Assistant / Office Administrator – Cape Town

Timepers

1d • Remote

About The Position

Are you a self-managed Executive Assistant who thrives on staying one step ahead while supporting a dynamic team and Director? This remote role reports directly to the Director of an established software company in the UK. They are seeking a confident, pro-active professional to assist with CRM management, scheduling client meetings, preparing invoices, and general administrative support. Work hours: 09:00 – 16:30 UK time, Monday to Friday.

Requirements

• Matric, relevant qualifications advantageous
• Exceptional written and verbal English skills
• Proactive and forward-thinking: take initiative, anticipate challenges, and find smart solutions
• Tech-savvy and adaptable while embracing new tools, automation, and AI to improve efficiency
• Highly organised and detail-oriented, thriving in structured, process-driven environments
• Calm under pressure
• Deliver outstanding support, aligned with company's high standards
• Collaborate seamlessly and support the wider team in achieving shared goals

Nice To Haves

• relevant qualifications advantageous

Responsibilities

• Diary management for the Director across different time zones
• Maintain CRM system and record accuracy
• Manage emails and attend to client enquiries
• Manage invoicing, payment tracking and reporting
• Prepare documents, reports and maintain digital filing systems
• Schedule training at clients for internal training team
• Follow up on training schedules

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees