Executive Assistant, Multi-Executive Support

Jobgether

7h • Hybrid

About The Position

This role is a highly visible, trusted position supporting multiple senior leaders in a fast-paced, mission-driven environment. You will serve as a strategic partner to executives, ensuring their time, priorities, and communications are managed with precision and foresight. Operating at the center of the leadership team, you will bring structure to complexity, anticipate needs, and streamline operations across functions. The role combines high-level administrative excellence with cross-functional coordination and confidential project support. With broad exposure to organizational initiatives and leadership decision-making, your impact will be felt across the business. This is an ideal opportunity for an experienced executive assistant who thrives on ownership, discretion, and meaningful contribution.

Requirements

• Five or more years of experience providing executive-level support, with demonstrated experience supporting multiple leaders simultaneously.
• Exceptional organizational and time-management skills, with the ability to balance competing priorities and stakeholders.
• Strong written and verbal communication skills, with the ability to produce polished, professional communications.
• High level of discretion, emotional intelligence, sound judgment, and attention to detail.
• Proficiency with Microsoft 365 tools, including Outlook, Teams, Word, Excel, and PowerPoint, as well as Zoom and collaboration platforms.
• Proven ability to thrive in a fast-paced, high-expectation, and dynamic environment.
• Experience supporting C-level or extended executive leadership teams.
• Background in high-growth, matrixed, or complex organizations.

Nice To Haves

• Project management experience or formal training is a plus.
• Experience supporting People or HR leadership is an advantage.

Responsibilities

• Provide high-level administrative and operational support to multiple senior executives, managing complex and shifting priorities.
• Own and maintain executive calendars across multiple time zones, proactively prioritizing meetings aligned with business objectives.
• Coordinate and schedule internal and external meetings, including leadership sessions, customer meetings, interviews, and cross-functional engagements.
• Prepare executives for meetings by compiling agendas, briefings, presentations, and relevant background materials.
• Manage executive correspondence, including drafting communications, triaging requests, and tracking follow-ups.
• Plan and execute logistics for executive travel, leadership offsites, team meetings, and company-wide events.
• Support operational processes such as budget tracking, expense reporting, invoice processing, and purchase orders.
• Act as a liaison between executives and internal or external stakeholders, ensuring clarity, responsiveness, and follow-through.
• Handle sensitive and confidential information with the highest level of discretion and professionalism.
• Support special projects and organizational initiatives, including research, data gathering, reporting, and presentation development.

Benefits

• Flexible work model supporting remote and hybrid arrangements.
• Competitive compensation aligned with experience and market benchmarks.
• Comprehensive medical, dental, and vision insurance options.
• Paid parental leave and flexible time off policies.
• Certification, training, and professional development reimbursement.
• Digital mental health and wellbeing support programs.
• Inclusive, people-first culture with employee resource groups and community initiatives.
• Strong commitment to equity, accessibility, and employee wellbeing.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed