Executive Assistant - MLX Technology

Capital One • McLean, VA

90d • $84,400 - $115,500

About The Position

Capital One is looking for a detail oriented, innovative, and confident experienced Executive Assistant. You will frequently find yourself in the center of everything that pertains to the Executive and their team. This position is extremely pivotal to the success of a well-run, efficient organization. The ability to adapt to constantly changing demands, take on new and unfamiliar tasks, and work collaboratively with other administrative professionals is critical. You have an ability to create and reinforce Capital One’s corporate culture of 'excellence' and 'do the right thing' by demonstrating personal integrity, earning and respecting the trust of associates and communicating openly. As such, the ideal candidate for this highly visible and influential role will promote the value of trust throughout the organization, consistently keep commitments, and employ exceptional follow-through. You demonstrate personal integrity, and earn the trust of fellow associates by communicating openly.

Requirements

• High School Diploma, GED or equivalent certification.
• At least 3 years of Administrative experience.
• At least 3 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.

Nice To Haves

• Bachelor’s Degree.
• 7+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
• 5+ years of experience in calendar management supporting executives.
• 5+ years of meeting and event planning experience.
• 5+ years of experience setting up video conference and Zoom or Skype technology for meeting users.

Responsibilities

• Provide an exceptional standard of support for the executive by serving as the central point of contact.
• Manage daily calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
• Arrange in-person and virtual meetings and team events by creating and sending invitations, reserving meeting rooms, and organizing catering and audio/video services.
• Collaborate with internal and external stakeholders to understand business priorities and leverage strong judgement skills to provide effective support.
• Organize international and domestic travel arrangements and create expense reports for the executive using Capital One systems.
• Serve as a role model for other administrative professionals by mentoring others and maintaining high levels of customer service.
• Manage multiple projects, take on new responsibilities, and autonomously provide solutions and assistance.
• Manage scheduling using Google Calendar and coordinate in-person, hybrid, and remote meetings.
• Utilize Google Suite and Slack to effectively communicate and collaborate with executives and stakeholders.
• Provide support to the Chief of Staff Team in planning and coordinating Senior Leadership offsites, organization-wide meetings, and other key events.

Benefits

• Comprehensive health benefits.
• Financial benefits including performance-based incentive compensation.
• Support for total well-being.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED