Executive Assistant, Medical Affairs

Alnylam Pharmaceuticals • Cambridge, KS

273d • Hybrid

About The Position

We are seeking a highly organized and experienced Executive Assistant to provide consistent, proactive general administrative and project management support to several leaders within the Medical Affairs leadership team. This role will report to the Head of Medical Affairs and provide support to other Medical Affairs leaders including the VP, Scientific Communications and VP, Global Medical TTR Franchise ensuring efficient management of their schedules, coordination of leadership meetings, and handling various administrative tasks. This individual will be responsible for acting as a professional liaison with internal executives and leaders and high-level external contacts. The successful candidate will have strong Microsoft office skills and will excel in project management, communication and creative problem solving. The successful candidate will be distinguished by their ability to organize work, establish priorities, and meet individual and team goals. It is expected that the Executive Assistant will be a highly effective collaborator and communicator. A successful candidate will have a positive attitude and demonstrate a proven track record of working with executive leadership.

Requirements

• Bachelor's degree preferred with a minimum of 5 years relevant experience required.
• Proven experience as an administrative assistant, secretary, or similar role, preferably within the healthcare or pharmaceutical sector.
• Outstanding verbal and written communication skills required with keen attention to accuracy, details, formatting, and grammar.
• Expert knowledge of MS Office applications including MS PowerPoint, Excel, Word and Outlook required.
• Experience with project management tools and contract management processes is highly desirable.
• High integrity and demonstrated ability to treat confidential information with great discretion
• Strong organizational and prioritization skills
• A proven, collaborative team player with initiative and enthusiasm for taking on new challenges in a rapidly evolving industry
• Ability to execute under tight deadlines with changing priorities
• Exercise good judgment and is solution-oriented across a variety of situations in a growing, fast-paced organization.

Responsibilities

• Provides executive administrative support for Medical Affairs leaders including management of complex calendars, assistance with department goals, meetings, calendar, travel, expense reports, etc.
• Develops & manages various team collaboration sites and document repositories and distribution lists
• Assists with the onboarding of new team members
• Acts as a key contact both internally and externally
• Manages and prioritizes internal and external communications including emails, arrangement of conference calls and Zoom meetings; prepare formal agendas and other communication/meeting materials for internal and external use.
• Coordinate logistics for meetings including leadership team meetings, off-sites, and trainings, including vendor selection, technology setup, etc.
• Supports agenda development, meeting minutes, manages files in BOX folders and repositories for large team meetings
• Depending on prioritization and bandwidth may provide additional support as needed for the greater department, including travel coordination, cross-functional team calendaring, preparing slide decks for presentations, onboarding of new team members, business supplies & materials, etc.
• Participates as integral member of company-wide Executive Admin (EA) team and participates in EA team meetings, initiatives, and coverage
• Appropriately manage information of a highly confidential and critical nature
• Serves as a subject matter expert for P2P (Procure to Pay) and liaises with FP&A team
• Provide back-up support to other assistants as needed
• Perform other duties as assigned

What This Job Offers

• Career Level: Executive
• Industry: Chemical Manufacturing
• Education Level: Bachelor's degree