Executive Assistant, Marketing and Sales

Instant Teams•Southern Pines, NC

2d•Onsite

About The Position

The Executive Assistant position is a high-ownership, high-visibility, fully in-person role on the Instant Teams corporate team based in Southern Pines, NC, designed for a self-starter who sees what needs to be done and makes it happen. This role blends executive support, revenue operations, sales enablement, content coordination, community engagement, and event execution. You will support department leadership to manage workflows, coordinate execution, maintain relationships, track follow-through, and help ideas move from concept to completion across the organization. Whether you’re building on existing professional experience or venturing into a new career chapter, this role offers a strong opportunity for growth within Instant Teams. We welcome candidates who may not have direct experience in every listed area but bring strong transferable skills, curiosity, and a quick learning drive. If you’re in a transition period, exploring a career change, or seeking meaningful, in-person work where your adaptability, people skills, and problem-solving abilities can shine, you’ll find plenty of room to grow here. What matters most is your initiative, follow-through, and willingness to take ownership—we can teach the rest. A Typical "Day in the Life" Strategic Support: Participate in leadership meetings and translate discussions into clear action items, deadlines, and follow-ups. Revenue Ops: Manage leads in HubSpot, support funnel optimization, and explore new sales tools to maintain data accuracy. Brand & Content: Curate LinkedIn content for executives and collaborate on planning community events or activations. Innovation: Identify workflow inefficiencies and leverage AI tools or process improvements to accelerate team performance.

Requirements

Strong written and verbal communication skills
High attention to detail without losing sight of the big picture
Ability to manage multiple priorities in a fast-moving environment
Curiosity and willingness to learn new tools and systems
Integrity, discretion, and strong judgment
A self-starter who takes initiative and ownership
Highly motivated to see ideas through to completion
Personable, confident, and professional in high-visibility settings
Tech-savvy with a desire to innovate and improve workflows
Organized, dependable, and execution-driven
1-2 years Sales experience, or translatable skills
1-2 years Marketing experience, or translatable skills
Proven experience leveraging LinkedIn and other social media platforms in a professional setting to support networking, brand visibility, and engagement.

Nice To Haves

Bachelor’s Degree
Military-connected or eager to engage with the military community
Experience within the Customer Experience industry
CRM knowledge preferred

Responsibilities

Act as a trusted extension of the Sales and Marketing department leadership
Manage priorities, timelines, and execution across initiatives
Track tasks, deadlines, and deliverables through completion
Ensure follow-through, accountability, and clarity
Attend meetings and convert notes into actionable next steps
Serve as a strategic liaison between department leadership and key customer or community stakeholders, proactively managing relationships and ensuring a high-quality, consistent customer experience across all touchpoints.
Support lead generation and follow-up across marketing and growth initiatives
Organize inbound and outbound leads and assist with funnel management
Help manage executive LinkedIn presence to support visibility and lead generation of multiple accounts
Coordinate content creation, scheduling, and engagement
Assist with CRM hygiene, reporting, and pipeline visibility
Support planning and execution of events, activations, and community gatherings
Participate in LIVE social events as a host, moderator, or on-screen support partner
Assist with content coordination, including social posts, web copy, and email communications
Support ambassador, creator, and community content workflows
Be actively connected to, or eager to build relationships within, the military spouse community
Engage confidently within the customer experience ecosystem
Represent Instant Teams professionally in person and online
Build trust-based relationships with partners, leaders, and community members
Maintain organized workflows, documentation, and reporting
Identify gaps, inefficiencies, and opportunities for improvement
Proactively recommend and implement better systems and processes
Leverage technology, automation, and AI tools to improve efficiency
Bring a builder mindset focused on making things better