Executive Assistant - Logistics & Supply Chain

Bath and Body Works • Columbus, OH

39d • Hybrid

About The Position

At Bath & Body Works, everyone belongs. We are committed to creating a culture of belonging focused on delivering exceptional fragrances and experiences to our customers. We focus on recruiting, retaining, and advancing top talent. In addition, we work to improve our communities and our planet to help the world live more fully. The Executive Assistant provides administrative support to the leadership members of the Supply Chain and Logistics team, in addition to having the ability to problem-solve, be forward thinking and anticipate needs. They need to be able to function effectively in a fast paced, high-energy environment. They can use business vocabulary and have a detailed knowledge of business operations. Ideal candidates would have a passion for and an understanding of retail environments and prior high volume team support experience. This individual will ensure executives are prepared with all materials and information for meetings, events, and travel. They will understand the base technology used by the team to support in laptop, phone, and other administrative needs. Additionally, they need to have highly functioning calendar skills, and will be responsible for managing calendars fully, acting as a gatekeeper to ensure efficiencies in the flow of the day. They may also assist with other department-specific projects as needed.

Requirements

• This role will be hybrid and located in Columbus, OH with the need to travel and work between multiple buildings
• Seven or more years of experience as an Executive Assistant providing support to multiple senior executives in a fast paced, dynamic environment required
• Excellent interpersonal and communication skills (written and verbal) across different functions
• Ability to handle multiple tasks, projects, competing priorities and tight deadlines simultaneously while maintaining quality
• Strong adaptability, flexibility and resourcefulness
• Ability to exercise independent judgment and make decisions
• Ability to maintain a high level of professionalism and confidentiality
• Proficiency with Microsoft Office Applications (Word, Excel, Outlook, PowerPoint, etc.)

Nice To Haves

• Bachelor's Degree and previous retail experience preferred

Responsibilities

• Calendar Maintenance
• Manage calendar for executives, including organizing, balancing and planning the daily schedule
• Responsible for setting up team meetings, scheduling conference rooms, and prep sessions, when necessary, per the meeting needs
• Responsible for assisting with printing all documents/ pre-reads
• Review e-mails for priority information and meeting requests as directed
• Schedule touch bases and staff meetings with direct reports. Troubleshoot schedules as needed. Stay updated on executives' priorities daily
• Communication & Resource Support
• Responsible for supporting the creation of general communication to broader Supply Chain and Logistics team and other executive communication cascades
• Manage team distribution lists for meetings & communications
• Support key initiatives related to team culture, including rewards & recognitions programs, event planning, etc.
• Participate in department committees to support note-taking, task management, and action items
• Travel & Expense Management
• Must ensure all expenses for executives are submitted in a timely manner
• Responsible for booking travel and creating itineraries
• Work collaboratively with other executive assistants to ensure group travel is scheduled and covered appropriately, based on the purpose and attendees of trips
• Other Admin Support/Ad Hoc Projects:
• Support peers as needed for PTO coverage or other out-of-office needs
• Assists with technology requirements including video conferencing, PowerPoint presentations, and Excel reporting
• Sustain a list of all active associates on Supply Chain and Logistics team and maintaining email distribution lists
• Assist HR with HR Access changes, and new hire set-up needs
• Work on various ad hoc projects as needed
• Contribute to overall team and department culture
• Observe, Engage & Connect
• Strive to Achieve Operational Excellence
• Deliver Business Results

Benefits

• Robust medical, pharmacy, dental and vision coverage. Plus, access to our onsite wellness center and pharmacy located at the Columbus, OH home office.
• 401k with company match and Associate Stock Purchase program with discount
• No-cost mental health and wellbeing support through our Employee Assistance Program (EAP)
• Opportunity for paid time off and paid parental leave. Plus, access to family and lifestyle programs including a family building benefit, childcare discounts, and home, auto and pet insurance.
• Tuition reimbursement and scholarship opportunities for post-secondary education programs
• 40% merchandise discount and gratis that encourages you to come back to your senses!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Clothing, Clothing Accessories, Shoe, and Jewelry Retailers