Executive Assistant- Learning & Development

Power Design • Petersburg, FL

20h

About The Position

About the Position Power Design is seeking a highly organized, proactive Executive Assistant to support the Vice President of Learning & Development. This role is more than administrative—it’s a strategic partnership that helps drive priorities, streamline operations, and ensure our Learning & Development initiatives run seamlessly. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, detail-obsessed, tech-savvy, and enjoys working behind the scenes to make a big impact across a growing organization.

Requirements

• 5+ years of experience supporting senior leaders in an executive or administrative capacity, preferably in HR, L&D, or a people-centric function.
• Associate’s level degree or higher required
• Exceptional organizational and time-management skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills with a polished, professional presence.
• Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word), Teams, and collaboration tools.
• Ability to anticipate needs, think ahead, and solve problems independently.
• High level of discretion and integrity when handling sensitive information.
• A collaborative mindset and passion for supporting people and teams.
• Demonstrate and uphold all of Power Design’s core values, which include integrity, accountability, teamwork, innovation, and growth.

Nice To Haves

• Familiarity with SharePoint, LMS platforms, project tracking tools, or reporting dashboards is a plus

Responsibilities

• Manage and prioritize a complex executive calendar, coordinating meetings, travel, and commitments aligned with business priorities.
• Prepare agendas, presentations, and briefing materials for leadership meetings and strategic initiatives.
• Coordinate logistics for training programs, workshops, leadership sessions, and team events.
• Track project timelines, deliverables, and follow-ups across Learning & Development initiatives.
• Support budget tracking, vendor coordination, and invoice processing.
• Maintain organized systems for documentation, reporting, and knowledge management.
• Draft, edit, and format communications, presentations, and reports.
• Serve as a key liaison between the VP, L&D team, and cross-functional partners.
• Assist with collecting and preparing data for reports, dashboards, and leadership updates.
• Handle confidential information with professionalism and discretion.
• Identify opportunities to improve processes and enhance operational efficiency.

Benefits

• Competitive salaries offered
• Flexible work options available to support work-life balance
• Cutting-edge headquarters with an on-campus café, game room with golf simulator, electric scooters, lake with running path, and training facility
• Free access to on-campus fitness center, featuring group fitness classes, personal training sessions, nutritional programs, and state-of-the-art equipment
• Comprehensive benefits packages available, including medical, dental, vision, life, and pet insurance, as well as Flexible Spending Accounts (FSA) options, short and long-term disability plans, and 401(k) with company matching available
• Generous leave benefits, including paid parental leave, paid time off, and company holidays
• Discounts on a variety of services, mental and physical wellness resources, free Care.com membership, and other perks given to all Power Design team members
• Exciting, award-winning workplace culture focused on employee appreciation, recognition, and fun
• Tobacco-free campus

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree