Executive Assistant - Kaufman Hall Consulting

Vizient • Chicago, IL

103d • $59,600 - $101,200

About The Position

Vizient Inc. is seeking an Executive Assistant to provide support to executives within our Consulting business unit. At Vizient, our support professionals are highly respected and as an organization, we are committed to our administrative community by offering a unique approach to career development through skill development, knowledge expansion, networking, leadership development, and professional growth. In this role, you will serve as the Executive Assistant to Senior Leaders. The team is fast-paced and focused on the success of the customer. You will support all aspects of their daily routine to maximize efficiency and impact on our customers. You will serve as a key point of contact between the leadership team as well as internal and external executive audiences. You will provide superior customer service while maintaining cooperative working relationships and be accountable for challenging and complex assignments that require tact, confidentiality, problem-solving, independent judgment and action. You will play a critical role in ensuring the smooth operation of the department, supporting team projects and initiatives and fostering a professional working environment within the company leading with Vizient’s values: Be Bold, Be Accountable, Be Inclusive, Be Purposeful.

Requirements

• Relevant degree preferred.
• 5 or more years of relevant experience in a corporate environment as a senior administrative support role required.
• Strong project management skills to balance multiple priorities with attention to detail required.
• Proficiency in Microsoft Program Suite. Workday and Concur, are a plus.
• Sharp written and verbal communication skills.
• Professional, can-do attitude, approach, and presence.
• Strong organization skills and detail orientation with strong self-direction and results driven.
• Willingness to travel.

Nice To Haves

• Experience working with employee resource groups and/or community engagement programs preferred.

Responsibilities

• Proactively manage the day-to-day activities of the Executives, resolving conflicts, coordinating, anticipating, strategizing, and prioritizing to ensure effective time management.
• Anticipate pre-meeting needs by conducting research and preparing materials to support the executive’s preparation.
• Coordinate in-person, hybrid, and virtual meeting arrangements with internal and external audiences including conference calls with Teams or Zoom.
• Manage travel arrangements, ensuring obligations are strategically prioritized and aligned with Vizient’s travel policies.
• Prepare, reconcile, and submit expense reports in a timely fashion for the Executives and their leadership team.
• Proactively assist executives with materials such as preparing, composing, and/or editing documents, communications, presentations, and other materials.
• Collaborate with team leaders to plan, participate, and facilitate leadership and team meetings.
• Optimize day-to-day operations for Executives and self, seeking to increase efficiency and organization.
• Support leadership in coordinating employee engagement activities within the department.
• Develop positive rapport with internal and external customers and serve as a trusted advisor to the Executives.
• Provide project-based support to assigned Business Unit or area by managing and prioritizing tasks.

Benefits

• Comprehensive benefits plan including health insurance, retirement plans, and professional development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees