Executive Assistant - IV

Pinnacle Technical Resources • Basking Ridge, NJ

69d • $45 - $50 • Hybrid

About The Position

This hybrid role involves providing high-level administrative support to senior executives, including managing complex calendars, travel arrangements, and acting as a liaison across global teams. The position requires a proactive individual capable of handling intricate projects, ensuring effective communication, and supporting a fast-paced environment. The role is a contract position with a strong goal of conversion to a full-time employee.

Requirements

• Minimum of 5 years of experience as an Executive Assistant, preferably supporting C-suite executives.
• Advanced proficiency in Google Suite (Gmail, Calendar, Docs) and Microsoft Office suites.
• Knowledge of collaboration tools like Slack.
• Exceptional organizational, multitasking, and problem-solving skills.
• Superior written, verbal, and listening communication skills.
• Ability to work independently, exercise sound judgment, and take initiative.
• Experience managing sensitive and confidential information.

Nice To Haves

• Strong time management skills and ability to prioritize competing priorities.
• Experience coordinating complex global teams.
• A passion for turning ambiguity into order.

Responsibilities

• Directly support the Vice President in day-to-day execution with long-term considerations in mind.
• Manage the executive calendar, anticipating issues and maintaining confidentiality.
• Partner with the VP on time management and structured, flexible scheduling.
• Act as an additional point of contact for the VP's office and manage partner contacts.
• Coordinate travel arrangements and planning across internal functions.
• Process and maintain expense reports.
• Ensure adherence to organizational policies and procedures.
• Screen and prioritize internal and external communications.
• Schedule and arrange meetings, appointments, and prepare agendas.
• Resolve meeting room logistics and provide audio/video support for team meetings and town halls.
• Assist with team recognition programs and manage shared drives and channels.
• Support leadership team on project administration as needed.
• Coordinate events to encourage employee engagement at the Basking Ridge Hub.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401K contributions
• PTO
• Sick leave

What This Job Offers

• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees