Executive Assistant & Internal Communications Coordinator

Barry-Wehmiller•Clayton, MO

18h

About The Position

The Executive Assistant & Internal Communications Coordinator will support the needs of a remote based CEO and the HQ executive team, working closely with various functional teams on internal communication development and deployment, industry and company event coordination and execution, and other internal program support. The ideal candidate will have the ability to write and edit professional, polished, error-free communications in a timely fashion, with a keen awareness of audience and purpose.

Requirements

Associates Degree in Business, Communications, Marketing, English or other related field, preferred
Previous executive experience from a similar profession/corporate background
2+ years of related communications support experience
Ability to work with confidential materials and quickly build trust among key stakeholders
Excellent organizational skills and attention to detail
Ability to manage multiple tasks simultaneously and adapt to shifting priorities
Positive mindset with a problem solver “can-do” attitude
High level of proficiency in MS Office Suite (Outlook, Word, Excel), in addition to Microsoft Teams and SharePoint
Strong skills with visual tools like Power Point and/or Canva
Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future

Responsibilities

Manage the monthly creation, translation and distribution of the company newsletter; source stories and develop creative content to illustrate and bring to life company culture and values, along with highlighting People and Culture efforts
Ensure the development of clear, concise, compelling, and error-free communications and collateral with an understanding of employee needs and company/culture tone of voice
Support the creation, updating and placement of content on the Afinitas intranet site to ensure a simple, clean and engaging experience for team members and leaders
Partner with People and IT teams to ensure Brite Sign technology is utilized as a tool to provide branded and timely dissemination of internal communication, creating templates for site focused content and acting as corporate administrator of the software.
Manage internal branding program through development, procurement, distribution, and financial tracking of branded collateral
Centralize the planning and coordination of Afinitas service and recognition programs to create a highly organized and culturally aligned experience
Calendar management for Chief Executive Officer, including maintaining an executive calendar of core business planning and industry events
Plan and coordinate key internal and external events for executive leadership team (i.e. customer trips, offsite executive meetings, holiday parties, business update meetings, team building activities)
Schedule, book, and coordinate domestic and international travel (including flights, ground transportation, hotels) for Chief Executive Officer
Welcome candidates, customers and guests, providing a warm, red-carpet experience
Assist in onboarding new team members in the St. Louis office
Shipping (FedEx, UPS) of various documents, collateral, marketing materials, IT equipment to support CEO and HQ office needs
Field calls and forward requests to appropriate team members where necessary
Work closely with other Executive and Administrative Assistants within the organization on collaborative projects
Maintain awareness of written/visual communication best practices and ensure development of skillset to implement them when appropriate