Executive Assistant, Integrated Supply Chain - The Toro Company

The Toro Company • Bloomington, MN

64d • $68,640 - $83,200 • Onsite

About The Position

We are seeking a highly organized and proactive Executive Assistant to support our VP, Integrated Supply Chain and ISC Leadership Team. This role requires a detail-oriented individual with excellent communication skills and the ability to manage multiple tasks efficiently. The Executive Assistant will play a crucial role in ensuring the smooth operation of the ISC leadership team and will be responsible for a variety of events, administrative and support tasks. As an Executive Assistant, you will serve as a key member of a thriving Integrated Supply Chain team providing executive level administrative support, coordination, project management and analysis for Vice President, ISC along with other members of the ISC leadership team. Fully understand the business and priorities of the team and act proactively, to address needs.

Requirements

• Proactive and anticipating needs.
• Excellent organizational and time-management skills.
• Ability to maintain momentum aside of interruptions, and a high level of energy & drive.
• Execution discipline & ability to drive results (i.e., Do what we said we would do).
• Flexibility, along with the ability to prioritize and coordinate a diverse workload under pressure of frequent deadlines and changing priorities.
• Exceptional verbal and written communication skills, including the ability to speak and write in a succinct manner; write routine reports and correspondence; speak effectively before groups or employees.
• Demonstrated success with maintaining momentum and coordinating, despite the absence of updates or details.
• High level of discretion with confidential topics, and overall professionalism.
• Demonstrated success with working independently and as part of a team.
• Ability to build trust-based relationships within the company and its stakeholders.
• Proven track record of collaborating effectively with internal and external stakeholders to achieve results
• Prior demonstrated success as an Executive Assistant for VP or other C-Suite administrative role.
• A minimum of 4+ years of administrative support of increasing scope and responsibility.
• HS Diploma or GED equivalent required (advanced education preferred).
• Must be proficient in all Microsoft Office Suite software (Outlook, Word, Excel, PowerPoint and Teams), internet knowledge and ability to learn internal system applications.

Nice To Haves

• Bachelor’s degree or advanced education preferred.
• Prior experience collaborating with an Integrated Supply Chain team is preferred but not required.

Responsibilities

• Provide comprehensive administrative support to the executive, including managing calendars, scheduling meetings, overseeing and coordinating events, and handling correspondence.
• Provide general support and assist other ISC leadership team members with various tasks as able.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation.
• Prepare and edit documents, reports, and presentations.
• Prepare and proofread information including correspondence, PowerPoint slides, handouts, and spreadsheets, ensuring a professional and consistent appearance.
• Assist in organizing and coordinating events, meetings, and conferences.
• Handle confidential information with discretion and professionalism.
• Professionally interact with others, including all levels of employees, board members and internal and external stakeholders
• Perform accurate expense reporting and management.
• Responsible for office management, including ordering office supplies and overseeing general office processes
• Conduct research and provide analytical support as needed and may identify opportunities for process improvement.
• Perform other duties as assigned to support the executive and the organization.

Benefits

• Dress for your day - We know you're more productive when you're comfortable, which is why TTC employees are encouraged to take advantage of our casual, corporate environment.
• Location – Conveniently located near both St. Paul and Minneapolis, we are centrally located for most commuters!
• Food - Take advantage of our on-site café, which serves both breakfast and lunch. With a Caribou Coffee attached, you can grab a snack and a coffee at any time during your day.
• Wellness - The Toro Company’s HQ offers complimentary use of our onsite fitness facility to employees. In addition to physical well-being, TTC offers a variety of mental health and financial health resources to all employees.
• Volunteerism - The Toro Company is proud to provide employees 20 hours of paid time to volunteer in the community.
• Summer Hours – Enjoy a flexible schedule during the summer! By working a little more during the first few days of the week, TTC employees at our Bloomington HQ are able to start their weekends early and leave by noon on Friday.
• Competitive Salary – A reasonable salary estimate is $33/hr to $40/hr (approximately $68,640 - $83,200) for this opportunity.
• If you need to, you can access your pay early with the One@Work app, formerly the Even app.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees