Executive Assistant, Institutional Advancement and Legislative Affairs (FT), CF6N20022RESDV

College of DuPage

84d • $28

About The Position

The College of DuPage is a comprehensive community college located 27 miles west of downtown Chicago, vitally connected to our local area for over 50 years. We prepare students for a lifelong passion for learning on our 273-acre campus which is home to nine associate degrees and a wide variety of professional and technical certificates. Many of these credentials prepare students to seamlessly articulate into the baccalaureate programs of our higher education partner institutions. College of DuPage is committed to student success and values an inclusive and welcoming community environment. We are an equal opportunity employer committed to diversity in the workforce. Our connection to the larger metropolitan area is essential to our success and provides a wealth of diverse cultural and recreational opportunities.

Requirements

• Associate's degree or equivalent related experience required.
• Three to four (3-4) years as an executive level secretary including proficiency in Microsoft Office required.
• Excellent secretarial and administrative skills, ability to synthesize Board minutes, and a high degree of competency in meeting and handling various situations required.
• Proven ability to manage multiple priorities and deadlines simultaneously including attention to detail and accuracy required.
• Must be self-motivated, have excellent communication skills, goal-oriented, and experience in handling confidential matters with appropriate confidentiality required.
• Experience in supporting Board members in a not-for-profit charitable organization and experience with fundraising practices and systems required.

Responsibilities

• Provide administrative support to the Vice President for Institutional Advancement/Foundation and Legislative Affairs.
• Manage the operational functions of the Institutional Advancement/Foundation & Legislative Affairs Office, including supply inventory and ordering, budget use and tracking, and equipment maintenance.
• Maintain the Vice President's calendar and the general Institutional Advancement/Foundation and Legislative Affairs Office and Board of Trustees calendars.
• Serve as the central point of contact for communication for the Institutional Advancement/Foundation and Legislative Affairs Office.
• Assist in the preparation of monthly Trustee Meetings, prepare agendas for Board and Committee meetings, and coordinate, assemble and distribute Board and Committee packets.
• Work with Events Coordinator to set up meetings, develop menus, contact catering, and supply refreshments.
• Record meeting minutes and help create and ensure accuracy in the preparation of written materials.
• Manage the preparation of documents, filling timely call reports, and assisting with the flow of material through the Vice President's office.
• Investigate, organize, interpret and prepare appropriate written responses for matters received in the Vice President's office.
• Maintain formal, accurate and authentic records of the Institutional Advancement/Foundation and Legislative Affairs Office.
• Manage business and operational functions of the Institutional Advancement/Foundation and Legislative Affairs Office.
• Provide directions and greet visitors and guests, maintain office supplies and equipment, and update the office website.
• Make all travel arrangements for the Vice President and Trustees and complete and submit expense reports.
• Perform other duties as assigned.

Benefits

• Paid time off
• Tuition discounts for employees and dependents
• Medical, dental, vision effective the first day of employment
• Retirement benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree