Executive Assistant - Image Guided Therapy Devices (Plymouth MN)

Philips • Plymouth, MN

3d • $39 - $62 • Onsite

About The Position

In this role, you will support one or more Executives in various highly complex tasks and strategic projects by assisting in administrative, organizational and operational matters as needed and by staying knowledgeable of corporate policies, exercising autonomy within established procedures Your role: Supports one or more Executives in various highly complex tasks and strategic projects by assisting in administrative, organizational and operational matters as needed and by staying knowledgeable of corporate policies, exercising autonomy within established procedures. Plans and organizes, including detailed logistics, leadership meetings, including off-sites, customer and site visits. Provides administrative support for preparations of Ultrasound Services meetings and Enterprise Champion business meetings such as Remote-Digital Enterprise. Provides administrative support for budget, purchase orders tracking and manages expense reporting and travel booking for your leader in Concur. Delivers, sometimes fully independently, the full range of administrative tasks which could involve a high level of responsibility and confidential matters. This also includes the tracking of important tasks and deadlines as well as communication to the Services Leadership team. Works with a strong Leadership Team that reports directly to the Services Leader to continue to move the business forward and communicate with the team as necessary. Works with the Global Service Leaders Executive Assistant team coordinating Service Leaders Meetings as required weekly and monthly and as needed. Works with the Remote-Digital Services Enterprise Leadership (EA) team, including ExCo (EA) to coordinate the Remote-Digital Services Meetings as required weekly, monthly and as needed. You're the right fit if: You’ve acquired 5+ years of work experience as an Executive/Management Assistant in a fast-paced, dynamic, international environment, with strong attention to detail, ability to learn and know the landscape to lead when necessary and possess experience as an exceptional editor for communications. Your skills include exceptional verbal and written communication skills in English; demonstrated track record of proactivity and willingness to take initiative; knowing how to set priorities under high pressure; ability to independently identify and resolve problems in a timely manner; escalate when necessary and look for solutions/improvement; have a natural assertive attitude and strong communication, organization and planning skills; strong skills in Outlook calendar and mail management. You have an Associate’s degree required, Bachelor’s degree preferred in a related field and experience as Executive Assistant in a large international company. You must be able to successfully perform the following minimum Physical, Cognitive and Environmental job requirements with or without accommodation for this position. You’re also available in the Cambridge office for at least 3 days a week, required; flexible (adapting to fluctuating workload), able to multitask and work with (tight) deadlines; both a team and independent worker, easily connecting to others and building a network; you can work with all levels in the organization. This role requires you to be discrete, structured, and accurate with full-time support availability.

Requirements

• 5+ years of work experience as an Executive/Management Assistant in a fast-paced, dynamic, international environment, with strong attention to detail, ability to learn and know the landscape to lead when necessary and possess experience as an exceptional editor for communications.
• Exceptional verbal and written communication skills in English
• Demonstrated track record of proactivity and willingness to take initiative
• Knowing how to set priorities under high pressure
• Ability to independently identify and resolve problems in a timely manner; escalate when necessary and look for solutions/improvement
• Have a natural assertive attitude and strong communication, organization and planning skills
• Strong skills in Outlook calendar and mail management
• Associate’s degree required, Bachelor’s degree preferred in a related field and experience as Executive Assistant in a large international company
• Must be able to successfully perform the following minimum Physical, Cognitive and Environmental job requirements with or without accommodation for this position.
• Available in the Cambridge office for at least 3 days a week, required
• Flexible (adapting to fluctuating workload), able to multitask and work with (tight) deadlines
• Both a team and independent worker, easily connecting to others and building a network
• Can work with all levels in the organization
• Discrete, structured, and accurate with full-time support availability

Responsibilities

• Supports one or more Executives in various highly complex tasks and strategic projects by assisting in administrative, organizational and operational matters as needed and by staying knowledgeable of corporate policies, exercising autonomy within established procedures.
• Plans and organizes, including detailed logistics, leadership meetings, including off-sites, customer and site visits.
• Provides administrative support for preparations of Ultrasound Services meetings and Enterprise Champion business meetings such as Remote-Digital Enterprise.
• Provides administrative support for budget, purchase orders tracking and manages expense reporting and travel booking for your leader in Concur.
• Delivers, sometimes fully independently, the full range of administrative tasks which could involve a high level of responsibility and confidential matters. This also includes the tracking of important tasks and deadlines as well as communication to the Services Leadership team.
• Works with a strong Leadership Team that reports directly to the Services Leader to continue to move the business forward and communicate with the team as necessary.
• Works with the Global Service Leaders Executive Assistant team coordinating Service Leaders Meetings as required weekly and monthly and as needed.
• Works with the Remote-Digital Services Enterprise Leadership (EA) team, including ExCo (EA) to coordinate the Remote-Digital Services Meetings as required weekly, monthly and as needed.

Benefits

• Employees are eligible to participate in our comprehensive Philips Total Rewards benefits program, which includes a generous PTO, 401k (up to 7% match), HSA (with company contribution), stock purchase plan, education reimbursement and much more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree