Executive Assistant III

University of Central Florida-posted 4 days ago

Full-time • Mid Level

Orlando, FL

5,001-10,000 employees

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Facilities and Business Operations: The Facilities and Business Operations at UCF is dedicated to fostering a conducive educational environment for our faculty, staff, students, and the broader community. We are committed to excellence, providing unparalleled expertise, and maintaining a world-class standard in service. Please visit us at: https://fs.ucf.edu/ or Facebook and Instagram: UCF Facilities The Opportunity : The VP office within Facilities and Business Operations is seeking to hire an Executive Assistant III. This role is responsible for providing high-level administrative and project support to the Vice President for Administrative Operations and Chief Infrastructure Officer. This role helps the VP operate efficiently by managing daily schedules, communications, travel, and special projects. It requires excellent organization, professionalism, confidentiality, and independent judgment.

Calendar & Schedule Management: Coordinate the VP’s calendar, prioritize meetings, and anticipate needs.
Administrative Support: Draft correspondence, prepare reports and presentations, coordinate meetings and events, and manage approvals and signatures.
Stakeholder Communication: Serve as the main contact for internal departments and external partners.
Travel & Expense Management: Arrange travel, manage itineraries and reimbursements, and use departmental Expense Card in line with university policies.
Project & Goal Support: Assist with planning and execution of divisional goals and oversee special assignments.
Other Duties: Take on additional tasks as needed to support the VP and the division.

Bachelor’s or Master’s degree and 6+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6)

6+ years of progressively responsible administrative support experience, with at least 4 years supporting executive-level leadership.
Extensive experience supporting executives with the ability to manage sensitive information with confidentiality, discretion, and professionalism.
Prior experience in a customer service-oriented role with the ability to interact professionally and provide courteous responses to inquiries from students, faculty, and partners.
Expertise in managing complex calendars, coordinating high-level meetings, arranging travel, and recording meeting minutes.
Skilled at thriving in fast-paced, dynamic environments with shifting priorities.
Proficiency in writing, editing, and proofreading, with experience preparing reports, presentations, and executive correspondence.
Exceptional organizational skills and attention to detail, with the ability to anticipate needs and proactively manage competing priorities.
High level of technological proficiency, including expertise with Microsoft Office Suite and the ability to adapt quickly to new systems and platforms.
Experience partnering with other teams, key stakeholders, and campus partners to address critical needs and resolve complex issues.
Knowledge of university or large organizational administrative practices, policies, and financial procedures preferred.
Strong problem solving and critical thinking skills with ability to identify alternative solutions, conclusions, or approaches to problems.
Ability to work independently and collaboratively within a team environment.

Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program
Paid time off, including annual and sick time off and paid holidays
Retirement savings options
Employee discounts, including tickets to many Orlando attractions
Education assistance

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