Executive Assistant III
About The Position
ZoomInfo is where careers accelerate. We move fast, think boldly, and empower you to do the best work of your life. You’ll be surrounded by teammates who care deeply, challenge each other, and celebrate wins. With tools that amplify your impact and a culture that backs your ambition, you won’t just contribute. You’ll make things happen–fast. Position Overview: We are looking for a proactive and highly organized Executive Assistant to provide strategic administrative support to multiple senior leaders. This role requires a resourceful problem-solver who thrives in a fast-paced environment, anticipates the needs of executives, and effectively manages competing priorities. The ideal candidate will possess exceptional communication skills, an unwavering attention to detail, and a high level of professionalism.
Requirements
- 5+ years of experience providing executive-level administrative support.
- Strong organizational and multitasking skills with impeccable attention to detail.
- Ability to anticipate needs, think critically, and offer proactive solutions.
- Excellent written and verbal communication skills with a professional demeanor.
- Highly adaptable in a dynamic, fast-paced environment.
- Strong problem-solving skills with a resourceful, self-starter mentality.
- Ability to handle sensitive information with discretion and sound judgment.
- Experience managing multiple executive calendars and prioritizing requests.
- Ability to push back when necessary while maintaining diplomacy and professionalism.
Nice To Haves
- Proficiency in Google Suite (Calendar, Gmail, Drive) preferred.
Responsibilities
- Calendar Management: Develop and execute a strategic scheduling approach for multiple leaders, ensuring alignment with priorities and business goals.
- Communication Coordination: Serve as a key point of contact for executives, managing correspondence, scheduling calls, and proactively handling follow-ups.
- Meeting Preparation: Organize and prepare materials for meetings, ensuring executives are equipped with necessary information and documents.
- Information & Document Management: Maintain sensitive and confidential records, ensuring proper organization and accessibility.
- Operational & Project Support: Assist with special initiatives, research, and analysis as assigned by leadership.
- Travel Arrangements: Coordinate domestic and international travel, optimizing logistics for efficiency and cost-effectiveness.
- Meeting Facilitation: Lead and support large-scale meetings (e.g., All-Hands), taking detailed notes and ensuring action items are properly communicated.
- Team Engagement & Culture Building: Plan and execute office events that foster connectivity and recognize significant milestones for employees.
Benefits
- In addition to comprehensive benefits we offer holistic mind, body and lifestyle programs designed for overall well-being.
- Learn more about ZoomInfo benefits here.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
Number of Employees
1,001-5,000 employees
