Executive Assistant III

Aston Carter•Santa Clara, CA

6d•$37 - $39•Onsite

About The Position

Are you someone who always looks around corners and anticipates needs? Do you believe details matter and want to support a highly engaged team? We are seeking an experienced, self-motivated, highly organized, and creative Executive Assistant to provide support for potentially three leaders within a growing global team. You will need to communicate effectively, take swift action, and proactively solve complex problems with minimal guidance. The successful candidate will work within a team environment, building effective working relationships while maintaining a comprehensive awareness of the organization.

Requirements

3-5 years of executive support experience.
Proficiency in office administration.
Strong skills in calendar management and administrative support.
Experience with travel management and Microsoft Outlook.

Nice To Haves

Experience in the tech industry is preferred.
Experience using AI in personal or work life is a plus.

Responsibilities

Proactively coordinate and engage with leadership in planning and organizing events, activities, and calendars.
Manage complex calendar scheduling requirements, prioritizing executives' tasks and appointments according to their importance, urgency, and relevance.
Act as a liaison for direct reports and business stakeholders.
Coordinate extensive travel arrangements, both international and domestic.
Participate in event planning and drive key team activities, staff meetings, and all-hands meetings.
Work alongside other executive assistants to drive best practices and cross-collaboration efficiencies.