Executive Assistant III (Remote)

Simera•San Francisco, CA

9h•Remote

About The Position

An Executive Assistant (EA) provides high-level administrative support to executives, senior leaders, or company founders, ensuring their schedules, communications, and daily operations run smoothly. This role acts as a strategic partner, enabling executives to focus on decision-making and leadership responsibilities while the EA manages essential organizational and logistical tasks behind the scenes. Typical responsibilities include coordinating complex calendars with multiple time zones, organizing and prioritizing meetings, preparing agendas, and ensuring executives are fully briefed ahead of engagements. Executive Assistants also arrange travel itineraries—including flights, accommodations, and transportation—while anticipating potential issues and providing contingency plans. Beyond scheduling, EAs are often responsible for drafting and editing correspondence, preparing high-quality reports, presentations, and briefing documents, and managing internal and external communications on behalf of the executive. Handling confidential and sensitive information with discretion is critical, as is maintaining a professional demeanor when liaising with board members, clients, and other stakeholders. An effective EA also monitors project timelines, follows up on action items, and acts as a gatekeeper—managing requests for the executive’s time and attention while balancing competing priorities. They often identify opportunities to streamline processes, implement productivity tools, and enhance the efficiency of the executive office. Success in this position requires exceptional organizational skills, keen attention to detail, adaptability in fast-paced and high-pressure environments, and excellent communication abilities. The most effective Executive Assistants combine administrative expertise with strategic thinking, becoming an indispensable partner in the achievement of organizational goals. By applying to this position, we’ll create your Simera Professional Key (SPK) — a unique key that helps you connect with employers, stand out, and secure the right match.

Requirements

Exceptional organizational skills
Keen attention to detail
Adaptability in fast-paced and high-pressure environments
Excellent communication abilities
Administrative expertise
Strategic thinking

Responsibilities

Coordinating complex calendars with multiple time zones
Organizing and prioritizing meetings
Preparing agendas
Ensuring executives are fully briefed ahead of engagements
Arranging travel itineraries—including flights, accommodations, and transportation
Drafting and editing correspondence
Preparing high-quality reports, presentations, and briefing documents
Managing internal and external communications on behalf of the executive
Monitoring project timelines
Following up on action items
Managing requests for the executive’s time and attention while balancing competing priorities
Identifying opportunities to streamline processes
Implementing productivity tools
Enhancing the efficiency of the executive office