Executive Assistant III - Pharmacy/Nutrition

Nemours • Orlando, FL

109d

About The Position

Nemours is seeking an Executive Assistant III in our Pharmacy/Nutrition department. The Executive Assistant III - Pharmacy/Nutrition position will be responsible for coordinating and performing the administrative support functions required. The person in this position will demonstrate excellent customer service that promotes patient, staff, and customer satisfaction and reflects the Mission, Vision and Values of Nemours. Skills needed to successfully perform this position are the abilities to manage resources prudently, prioritize, make decisions, handle problems in a calm responsive manner, and learn quickly and independently. Work collaboratively, be detail-oriented, organized, an excellent communicator - verbally, written, and interpersonal. This position will interact with varying levels of associates and departments within Nemours, as well as external organizations and vendors. Perform other duties as assigned by leadership. The position may be the subject matter expert for other assistant level roles.

Requirements

• High School diploma required
• A minimum of 5 years of administrative assistant experience required

Responsibilities

• Coordinate meetings facilitated by individual team members and enterprise.
• Prepare agendas and compile, transcribe, and distribute minutes.
• Order supplies.
• Track expenses.
• Assist with travel arrangements and expense reports.
• Open, sort, and distribute incoming correspondence, including faxes.
• May monitor department budget.
• May manage timekeeping by updating Kronos for review and approval.
• May train and onboard new hires.
• May process payroll actions.
• Provide support and coordination of meetings with internal and external customers, including compiling agenda topics, taking minutes, transcribing and distributing minutes as requested by management.
• Assistance with creation and maintenance of training and meeting materials.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Hospitals
• Education Level: High school or GED