Executive Assistant II

Restaurant365 • Irvine, CA

309d • $78,800 - $118,200

About The Position

Restaurant365 is a SaaS company disrupting the restaurant industry! Our cloud-based platform provides a unique, centralized solution for accounting and back-office operations for restaurants. Restaurant365’s culture is focused on empowering team members to produce top-notch results while elevating their skills. We’re constantly evolving and improving to make sure we are and always will be “Best in Class” ... and we want that for you too! As the Executive Assistant business partner at Restaurant365, you will play a primary role in supporting the Chief Customer Officer (CCO) and as needed, other senior leaders within the Customer Success and Experience team. You will be responsible for providing administrative support including, managing schedules, coordinating meetings, gathering notes and actions from staff and other key team meetings as well as other various tasks to support the CCO’s organizational efficiency and effectiveness. The role will require intuitive and proactive engagement and a strong ability to determine the priorities of the CCO. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to work in a fast-paced startup environment in a wide range of responsibilities. In this role, you will partner closely with the CCO’s leadership teams to support the CCO’s end-to-end administrative, operational needs.

Requirements

• Bachelor's degree or equivalent experience preferred
• 7+ years general business experience
• 5+ years proven experience as an executive assistant or similar role, preferably in a fast paced start up or tech environment
• Highly dependable and operates with strong professional integrity and judgement
• Proficiency in technology, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with strong Excel and data/reporting experience, Zoom, Slack and other administrative tools as needed
• Superb interpersonal communication and presentation skills, both written and verbal
• Independent self-starter who takes initiative with a robust set of problem-solving skills
• Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines
• Flexibility and adaptability to handle changing priorities and multiple tasks simultaneously
• Discretion and confidentiality in handling sensitive information

Nice To Haves

• Event planning experience is highly desired
• Identify roadblocks and solve them through invention, innovation, and empathy
• Ability to plan and organize with and through people
• Possesses self-confidence, leadership skills, and negotiation skills
• Demonstrates strong decision-making skills and the ability to work well under pressure

Responsibilities

• Manage and maintain the CCO’s schedule and calendar, including scheduling meetings, appointments, and travel arrangements.
• Serve as a liaison between the CCO, staff, vendors and the public, including receiving and screening internal/external meeting requests.
• Schedule meetings as needed, prepare materials for meetings, including agendas, presentations, and reports.
• Coordinate travel arrangements for the CCO, including booking flights, accommodations, and transportation.
• Create, organize, and maintain digital and physical files, documents, and records ensuring easy accessibility and confidentiality.
• Partner with internal teams in planning and coordinating events, conferences, and off-site meetings.
• Maintain vendor relationships and deliverables.
• Process expense reports, reconcile credit card statements, and maintain expense records for the CCO.
• Conduct research and gather information on various topics as requested by CCO.
• Assist the CCO and leadership team in special projects, initiatives, and ad-hoc tasks as needed.
• Handle sensitive and confidential information with discretion and professionalism.

Benefits

• Comprehensive medical benefits, 100% paid for employee
• 401k + matching
• Equity Option Grant
• Unlimited PTO + Company holidays
• Wellness initiatives

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Bachelor's degree