Executive Assistant II, | Corporate Finance and Restructuring

FTI Consulting, Inc.•New York, NY

57d•$70,500 - $114,000

About The Position

This position is responsible for providing administrative support for a Management Team to include Senior Managing Directors/Managing Directors or Corporate Department Leaders. Candidate will perform all administrative and office services functions as needed and will require the ability to successfully balance assignments and a variety of tasks from multiple individuals. This role will be responsible for routine and non-routine tasks and will require independent judgment to plan, prioritize and organize workload. Candidate may interact with Clients and other FTI leaders and will be required to maintain absolute discretion and confidentiality as would be expected of a professional in this role.

Requirements

5+ years of administrative support experience required
Fundamental knowledge of the consulting industry and its customary practices desired
Applicants must be currently authorized to work in the United States on a full-time basis; the employer will not sponsor applicants for work visas
Proactive and initiates projects, accepting of new assignments and challenges
Manage multiple simultaneous projects and meet deadlines
Capacity to multi-task, prioritize work load and effectively manage time
Lead by example regarding efficient work habits and professional behavior
Ability to work in fast-paced, deadline driven environment
Demonstrate excellent oral and written communication skills
Work effectively as part of a team and lead a team when required, yet be able to work independently with minimal supervision
Perform all tasks with attention to detail and review for accuracy.
Maintain courteous, professional manner in person and on the phone.
Ability to maintain confidentiality.
Proficient in Microsoft Office application (Excel, Word, PowerPoint)

Nice To Haves

Minimum of 2 years college preferred

Responsibilities

Create and maintain paper and electronic files
Maintain calendars, identifying conflicts and resolving promptly
Assist with staffing and staff tracking
Assist with pursuit tracking, conflict checks, and active engagement status
Maintain contact lists and update as needed
Coordinate all meeting and travel arrangements
Arrange office events, lunches, happy hours, outings
Assist with the preparation and organization of office documents, training materials, case studies, pitches, etc.
Manage the organization of case documents, including discovery, affidavits, deposition transcripts, etc.
Set-up conference calls, including contacting/notifying participants
Compose, type and edit correspondence and reports
Demonstrate proficiency in using company templates for correspondence and presentations
Assist in prioritization of correspondence for Executives
Complete requests for deliveries and couriers
Capture time and expense within applicable FTI systems such as Chrome River and Elite and apply to proper charge codes
Maintain reconciliation of Amex statements as required by Executives
Assist with the collection of billing information, invoice creation and collection
Run Unit4 reports (WIPs)
Create documents, reports, spreadsheets using Microsoft Excel, Word and PowerPoint
Create presentations in PowerPoint
Assist in research projects by efficiently conducting searches of the Intranet/Internet and provide information in summary form
Demonstrated proficiencies with firm specific technologies e.g. Unit4, Carpe Diem, Chrome River, Concur, SharePoint, Salesforce specific to Department or Segment
Assist with the management of database and user permissions

Benefits

Competitive total compensation, including bonus earning potential
Full package of benefits plans, including medical, dental, and vision coverage along with life and disability insurance
Generous paid time off and holidays
Company matched 401(k) retirement savings plan
Potential for flexible work arrangements
Generous paid parental leave with available planning tools, virtual expert coaching services and flex return support.
Family care benefits, including back-up child/elder care
Employee wellness platform
Employee recognition programs
Paid time off for volunteering in your community
Corporate matching for charitable donations most important to you
Make an impact in our communities through company sponsored pro bono work
Professional development and certification programs
Free in-office snacks and drinks
Free smartphone and cellular plan (if applicable)
FTI Perks & Discounts at retailers and businesses
Upscale offices close to public transportation