Executive Assistant II - Full-time with Benefits

Frederick Health-posted 4 months ago
$52,000 - $76,000/Yr
Full-time • Entry Level
Frederick, MD
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The Executive Assistant II provides high-level administrative support to multiple members of Senior Leadership including our Chief Compliance Officer and, VP of Integrated Care. Will also support the Privacy Officer and Compliance Specialist and/or Risk Management for special projects under the direction of the Chief Compliance officer. Responsibilities may include maintaining the executive's calendar, correspondence, files and gathering all information pertaining to meetings, conference calls, conferences, travel or other arrangements; interfaces with board members, CEO, other executives, physicians, department heads and FH staff in completing assigned tasks. Working closely with the senior leader, the Executive Assistant II maintains a high level of confidentiality in handling projects and assignments requiring independent judgment, excellent problem-solving skills, and in-depth knowledge of the leaders' functions, programs, ongoing activities and priorities. May also exercise technical and functional supervision over clerical staff. Supports, and is responsible for incorporating into job performance, the FH mission, vision, core values and customer service philosophy and adheres to the FH Compliance Program, including following all regulatory requirements, and the FH Standards of Behavior.

  • Provides secretarial support to a Senior leader.
  • Uses various software applications, such as MS Word, Excel, PowerPoint and ACCESS to prepare various correspondence, presentations, statistical reports, charts and graphs.
  • Proofreads and edits material for grammatical and factual accuracy.
  • May initiate correspondence requiring knowledge of FH or program procedures and policies.
  • Locates and compiles information and formats reports, graphs, tables, records and other sources of information.
  • Monitors monthly expenditure statements for budgets and prepares documents required to maintain balanced accounts for review and approval by senior leader.
  • Coordinates and implements office services such as purchasing, records control, projects and budget accounting operations.
  • Performs general office duties such as ordering supplies and filing.
  • Answers phones, greets customers and handles inquiries within ability.
  • Receives administrators' mail, reviews content, prioritizes, analyzes for direction, forwards or redirects and composes response if appropriate.
  • Appropriately directs calls, takes accurate messages or responds to calls by utilizing knowledge of policies, procedures and practices.
  • Coordinates senior leaders calendar.
  • Maintains calendar, schedules appointments and meeting rooms using MS Outlook.
  • Prepares agendas and material for meetings and conferences.
  • Makes arrangements for travel and accommodations, food, equipment and other logistics when needed.
  • Completes and processes payroll via on-line time and attendance system.
  • Performs other duties as assigned.
  • Associate's Degree or two (2) years of college credit, or technical training required.
  • Minimum of five (5) years' administrative experience required; preferably in a healthcare setting.
  • Adept at handling sensitive and confidential information with tact and diplomacy, using good judgment and discretion.
  • Ability to maintain a high level of confidentiality.
  • Must possess superior organizational skills, with an exceptional commitment to accuracy, detail, and follow-up.
  • Strong oral and written communication skills, with ability to interact effectively and professionally with individuals at all levels.
  • Strong organizational skills and ability to prioritize and manage multiple tasks with demanding deadlines.
  • Ability to work professionally with a diverse population base.
  • Ability to create, compose and edit written materials.
  • Ability to analyze and solve problems.
  • Advanced knowledge and proficiency in the use of software programs such as MS Word, Excel, PowerPoint, ACCESS and Outlook.
  • Health, Dental and Vision insurance offered the 1st of the month after 30 days of employment.
  • Life insurance, Short-Term Income Replacement and Long-Term Disability are employer paid for eligible employees.
  • Robust Paid Time Off program for eligible employees.
  • 403B retirement plan with employer match for eligible employees.
  • Access to free financial planning sessions.
  • Educational assistance program to support education goals.
  • Employer paid Employee Assistance Program.
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