Executive Assistant I

KeyBank • New York, NY

92d • $60,000 - $80,000

About The Position

Provide executive administrative support performing diverse administrative and clerical duties and anticipating the team’s needs. Handles confidential information discreetly and professionally. Responsible for calendar management, correspondence, expense reports, travel arrangements, and HR needs. Handles incoming inquiries, research and communicates in a professional and timely manner. Responsible for meeting coordination, video conferencing and scheduling, and organizing proper room setup as needed. Prepares materials for meetings as requested. Coordinates various calendar events. Perform duties in a professional manner that includes thorough planning and research to result in completed assignments of the highest quality. Other duties/projects as requested.

Requirements

• High School Diploma or Equivalent experience.
• 5+ years relevant experience supporting executive management.
• Strong working knowledge of Word, Excel, PowerPoint, Outlook, Microsoft Teams.
• Preferred knowledge of Workday, CWT (travel system) and Salesforce.
• Reliable, proactive, and self-motivated.
• High-level problem-solving skills with the ability to prioritize and anticipate needs in a fast-paced, high-pressure environment.
• Ability to engage with Executive Level Management.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Exercises sound judgment, discretion, and confidentiality in all matters.
• Takes initiative and works independently on routine as well as more complex matters.
• Proven ability to manage multiple calendars and projects at one time.

Responsibilities

• Provides administrative support to the leadership team including executing, maintaining, and coordinating complex calendar of meetings and travel.
• Interacts with senior leaders and executives within the organization and with outside professional organizations.
• Manages multiple executives’ calendars including scheduling of clients and internal employee meetings within Outlook.
• Handles heavy travel scheduling including booking trips that require multiple segments and managing last minute travel changes.
• Provides superior client service during all interactions with clients, vendors, internal partners, and teammates.
• Communicates effectively and decisively on assignments to limit the need for multiple interactions.
• Facilitates information flow using clear and fact-based communication.
• Handles HR related tasks including onboarding/offboarding new hires, system access, timecards, purchasing and expenses.
• Collects, compiles, and analyzes moderately complex data and information for reports and presentation materials.
• Performs proactive problem research and assists in resolution.
• Manages day-to-day office operations and composes written communications as needed.
• Completes work in a fast-paced, changing environment without compromising accuracy.
• Assists with special projects for events, new processes, or presentations as they arise.

Benefits

• Base salary in the range of $60,000 to $80,000 annually.
• Eligibility for short-term incentive compensation.
• Deferred incentive compensation subject to individual and company performance.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees