Executive Assistant I

St. Paul's Senior Services•El Cajon, CA

About The Position

San Diego’s St. Paul's PACE program (Program of All-Inclusive Care for the Elderly). This innovative program is for individuals 55 years or older, who are living with chronic illness, or disabilities and need coordinated medical care to continue living as independently as possible in their home and community. The healthcare teams at St. Paul’s PACE provide a hands-on approach coordinating medical, social, and home care services so individuals no longer need to manage their medical care alone. Job Summary: The Executive Assistant I provides high-level administrative and organizational support to the Center Director and members of the leadership team. This position ensures efficient day-to-day operations, manages directors schedules, supports initiatives, and coordinates communication across internal and external stakeholders. The Executive Assistant upholds the mission of the Company by ensuring leaders can focus on strategic goals, compliance, and participant-centered care.

Requirements

Education: Associate’s or Bachelor’s degree in Business Administration, Healthcare Administration, or related field preferred.
Experience: Minimum 3–5 years of experience as an Executive Assistant or in an administrative support role (healthcare or nonprofit experience preferred).
YOU MUST BE ABLE TO CLEAR FINGERPRINTS THROUGH DOJ AND FBI IN ADDITION TO A DRUG SCREEN CLEARANCE.

Nice To Haves

healthcare or nonprofit experience preferred

Responsibilities

Provides day-to-day administrative support to the director and leadership team.
Manage calendars, schedule meetings, and coordinate appointments for the director and senior leadership.
Prepare correspondence, reports, presentations, and meeting materials with accuracy and professionalism.
Support initiatives and Participant Advisory Council, including scheduling meetings, preparing agendas, recording minutes, and maintaining corporate records.
Serve as a liaison between executive and internal departments, external partners, vendors, and community agencies.
Coordinates travel arrangements, expense reports, and reimbursements for director.
Track and support project deadlines, compliance reporting, and deliverables.
Maintain confidentiality of all sensitive organizational, participant, and personnel matters.
Organize and maintain electronic and paper files, ensuring accessibility and compliance with regulatory standards.
Assist with special projects, events, and organizational initiatives as assigned.
Provides mentorship and guidance.
Promote a positive, professional image of the organization in all communications and interactions.
Other duties as assigned