Executive Assistant I - Foundation (Full-Time, Days)

Enloe Health • Chico, CA

6h • $28 - $38

About The Position

The Executive Assistant assists with all administrative functions including, but not limited to calendar (arranging meetings, conference and similar proceedings, preparing agendas, taking and transcribing minutes), telephones (answering/screening/redirecting calls and taking messages), correspondence and reports (composing, transcribing, and designing), record keeping (establishing and maintaining), assisting with special projects as assigned by the Vice President(s), and providing administrative support, as needed. The individual in this role will exhibit professionalism and proficiency, managing issues and projects both internally and externally on behalf of the Vice President. The individual in this role must be capable of following through on numerous details of multiple assignments simultaneously, using good judgment and critical thinking skills, providing excellent customer service, follow up and positive problem-solving capabilities. The person in this role will need to be flexible to accommodate changing priorities and responsibilities. This position involves management of confidential and proprietary information. The incumbent must demonstrate tact, discretion and thoughtfulness at all times. Executive Assistant positions typically include additional responsibilities that includes Foundation Board of Director Committee Agenda/Minutes preparation and oversight, and/or additional financial, contract or other responsibilities. Position also includes program work within the Enloe Foundation, including taking the lead role in managing the Enloe Scholarship program, campaign work, assisting with managing donor data and stewardship activities and recognition/fundraising events. The Executive Assistant maintains the highest level of professionalism and confidentiality in all matters pertaining to Enloe Medical Center and Enloe Foundation. The Executive Assistant demonstrates the ability to work independently and uses good judgment in completing the duties of this position. They produce high-quality, detailed and accurate reports and correspondence.

Requirements

• Three years’ experience supporting a person or department as an Administrative Assistant, Executive Assistant or like role OR a Bachelor's degree AND one year experience supporting a person or department as an Admin Assistant, Executive Assistant or like role
• Experience in role requiring proficiency in the Microsoft Office Suite and strong verbal and written communication skills
• Experience with a complex work environment that includes critical thinking skills and independent decision making
• Excellent interpersonal skills and be able to maintain a high degree of rapport and interact professionally with managers, physicians, co-workers, employees, consultants, attorneys and the public at large.
• Must be able to maintain strict confidentiality at all times.
• Must be able to work quickly and accurately in a fast-paced environment.
• Must be able to be flexible and adjust priorities and responsibilities accordingly.
• Strong written and oral communication skills.
• Proficient in Microsoft Office Suite.
• Internet document retrieval experience.
• Organizational and multi-tasking skills essential.
• Must be able to fulfill the essential functions of the position.

Nice To Haves

• Experience in healthcare or hospital environment
• Bachelor’s Degree

Responsibilities

• Assists with all administrative functions including, but not limited to calendar (arranging meetings, conference and similar proceedings, preparing agendas, taking and transcribing minutes), telephones (answering/screening/redirecting calls and taking messages), correspondence and reports (composing, transcribing, and designing), record keeping (establishing and maintaining), assisting with special projects as assigned by the Vice President(s), and providing administrative support, as needed.
• Managing issues and projects both internally and externally on behalf of the Vice President.
• Foundation Board of Director Committee Agenda/Minutes preparation and oversight, and/or additional financial, contract or other responsibilities.
• Program work within the Enloe Foundation, including taking the lead role in managing the Enloe Scholarship program, campaign work, assisting with managing donor data and stewardship activities and recognition/fundraising events.
• Maintains the highest level of professionalism and confidentiality in all matters pertaining to Enloe Medical Center and Enloe Foundation.
• Demonstrates the ability to work independently and uses good judgment in completing the duties of this position.
• Produce high-quality, detailed and accurate reports and correspondence.

Benefits

• $0 premium medical plan to include vision insurance
• Prescription and dental group insurance
• Retirement with employer match
• Generous paid time off (PTO) plan that starts accruing immediately and can be used as it's earned
• Extended Sick Leave
• Flexible Spending Accounts for unreimbursed medical expenses and dependent care
• Employee Assistance Program
• Educational Assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level