Executive Assistant I [Seattle, WA]
About The Position
Join a fast-paced and dynamic organization as an Executive Assistant I, supporting the Vice President of Transportation. This role is perfect for a talented, dependable, and self-motivated individual who thrives in a customer-obsessed environment. You will work under the direct supervision of the Executive Assistant to the Vice President, offering a fantastic opportunity to grow your career within a stellar administrative team. The position requires excellent organizational skills, attention to detail, and the ability to handle confidential information with professionalism.
Requirements
- High school diploma or equivalent.
- At least 1 year of experience with computers and Microsoft Office products.
- Strong organizational, communication, and interpersonal skills.
- Ability to prioritize and handle multiple assignments simultaneously.
- High level of integrity and discretion.
- Ability to work effectively with minimal supervision.
- Superior attention to detail and ability to meet tight deadlines.
- Capacity to complete complex tasks quickly with little to no guidance and react with appropriate urgency to situations requiring quick turnaround.
Nice To Haves
- Bachelor's degree or equivalent preferred.
- Experience with end-to-end project management.
- Experience with domestic or international travel coordination.
- Demonstrated ability to design and improve processes.
- 1 year of experience with Executive Level Calendar Management.
- 1 year of experience in planning, organizing, and supporting large meetings and events.
Responsibilities
- Provide backup support for calendar management and scheduling needs for leaders in the Transportation division.
- Assist with logistics and planning for leadership meetings and manage event coordination.
- Coordinate travel arrangements and create detailed itineraries.
- Complete and file expense reports efficiently.
- Track and help drive the completion of deliverables, following up on open action items.
- Undertake special projects as assigned.
Benefits
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
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What This Job Offers
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
