Executive Assistant I

Tufts Medicine • Boston, MA

428d

About The Position

The Executive Assistant I role at Tufts Medicine focuses on providing high-level administrative and business support to a leader of a major corporate function. This position involves managing complex details and advanced administrative duties, requiring discretion and judgment. The role includes scheduling, meeting coordination, project implementation, and serving as a liaison to board-level volunteers and executive leaders.

Requirements

• Bachelor's Degree and two years of administrative experience, or an Associate's Degree and four years of administrative experience, or a High School Diploma and six years of administrative experience.
• Expert level administrative support and project management skills.
• Good organizational and communication skills, both verbal and written in English.
• Proficiency in Microsoft Office applications including Outlook, Excel, and PowerPoint.
• Ability to manage multiple tasks and prioritize effectively.

Nice To Haves

• Experience in a healthcare environment.
• Familiarity with office management and daily operations.

Responsibilities

• Produces correspondence, memos, and reports from dictation, drafts, and models.
• Expedites the production of special reports, brochures, and manuals, coordinating with various departments and vendors.
• Attends meetings as a recording secretary for committees and boards.
• Composes or selects letters based on supervisor's instructions and responds to routine inquiries.
• Arranges meetings, special events, and travel for extended trips and groups.
• Coordinates large internal and external meetings, seminars, and similar events.
• Communicates with high-level executives to exchange critical information and expedite matters.
• Processes and follows up on office administrative paperwork, such as purchase requisitions and expense vouchers.
• Prepares and manages the departmental operating budget, monitoring expenditures.
• Independently performs assigned portions of sensitive projects and prepares reports for action by superiors.
• Maintains files and records of sensitive information for efficient retrieval.
• Ensures adequate inventory of office supplies and maintenance of office equipment.

Benefits

• Health insurance
• Dental insurance
• 401k retirement plan
• Paid holidays
• Professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Ambulatory Health Care Services
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees