Executive Assistant I

Sierra Nevada Corporation • Folsom, CA

90d • $33 - $45

About The Position

As an Executive Assistant I, you will provide dynamic, proactive administrative support to leaders at the Sr. Vice President level and above as well as manage the daily operations of our administrative support teams. You will have oversight of business or functional-area administration teams to ensure overall adherence to corporate standards and business processes throughout the execution of daily support tasks and contribution to the completion of various projects and goals. You will act as the point of contact between the executive and both internal and external customers while providing an exceptional level of customer service. On behalf of the executive, you'll direct incoming calls, correspondence, and voice messages, accurately maintain calendar details and manage scheduling. You'll also coordinate meetings and appointments for the executive, provide timely reminders, and ensure stakeholder awareness in support of executive activities. You'll compile executive communications and presentations, and liaise with key stakeholders in various departments to ensure all executive needs are met. Your duties will also include coordinating domestic and international travel to include visa and passport requirements, and supporting large events, tradeshows and galas.

Requirements

• B.A. (or equivalent degree) and 2 years of relevant work experience, or H.S. Diploma and 3 years of relevant work experience.
• Advanced knowledge of Microsoft Office tools, including Word, Excel, PowerPoint, Visio, Teams, and SharePoint.
• Ability to multi-task in a fast-paced environment.
• Extensive organizational skills and attention to detail.
• Proficient communication skills.
• Ability to interpret guidelines and apply judgment in individual situations.
• Ability to solve routine problems of limited scope and complexity.

Nice To Haves

• Experience in a DOD environment and familiarity with JTR and FCG.
• Experience with Concur Travel and Expense platform or other travel management system.
• Proven interpersonal communication skills with personnel at all levels, including foreign and military officials.

Responsibilities

• Provide dynamic, proactive administrative support to leaders at the Sr. Vice President level and above.
• Manage the daily operations of administrative support teams.
• Ensure adherence to corporate standards and business processes.
• Act as the point of contact between the executive and internal/external customers.
• Direct incoming calls, correspondence, and voice messages.
• Maintain calendar details and manage scheduling.
• Coordinate meetings and appointments for the executive.
• Compile executive communications and presentations.
• Liaise with key stakeholders in various departments.
• Coordinate domestic and international travel.
• Support large events, tradeshows, and galas.

Benefits

• Medical, dental, and vision plans.
• 401(k) with 150% match up to 6%.
• Life insurance.
• 3 weeks paid time off.
• Tuition reimbursement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Transportation Equipment Manufacturing
• Education Level: Bachelor's degree