Executive Assistant I-Administration

Kettering Health • Dayton, OH

1d

About The Position

Kettering Health is a not-for-profit system of 13 medical centers and more than 120 outpatient facilities serving southwest Ohio. We are committed to transforming the health care experience with high-quality care for every stage of life. Our service-oriented mission is in action every day, whether it’s by providing care in our facilities, training the next generation of health care professionals, or serving others through international outreach.

Requirements

• Intermediate to Advanced computer skills including Microsoft Office applications
• Ability to use the KH intranet and internet effectively and efficiently including for research
• Possesses organization and time management skills
• Ability to multi-task, prioritize effectively and be detail-oriented
• Strong written and verbal communication skills
• Excellent customer service and public relations skills
• Ability to use good judgement and discretion
• Ability to problem solve and have critical thinking skills
• Ability to establish and maintain effective business relationships across the Network and community
• Ability to work independently in the absence of specific instructions
• Ability to adapt to and be flexible
• Ability to receive feedback in a constructive and positive manner
• Ability to maintain strict confidentiality
• Ability to demonstrate Leadership ability and professionalism
• Associate degree or equivalent experience required. 4 years of equivalent Executive Assistant Level experience would be considered equivalent to a 2-year degree).Additional training in field and prior administrative support experience preferred
• Three to five (3-5) years’ experience as an assistant role is preferred

Nice To Haves

• Proficient in use of computer programs (Word, PowerPoint, Excel, electronic mail, desktop publishing) and other office equipment
• Must have excellent telephone and public relations skills
• Proficient in grammar, syntax, and proofreading
• Letter and memo composition and editing
• Personal demeanor that involves a professional appearance and a personable attitude, resulting in a sense of confidence in the Foundation
• Associate or Bachelor’s degree required
• Previous administrative interaction preferred
• 3+ years of clerical/executive assistant experience preferred
• Medical Terminology, experience with medical service lines and healthcare
• Must be an excellent communicator including phone, email, social media, public relations; maintaining phone and social media etiquette
• Must be able to maintain strict confidentiality
• Efficiently and accurately prioritizes and manages mulitple tasks or projects simultaneously;from different sources including all Nursing Leaders, Educators

Responsibilities

• To provide administrative support and document preparation to the Foundation President, leadership and staff.
• To exhibit a broad range of secretarial skills (including office recordkeeping, scheduling meetings and travel arrangements); and to coordinate Board of Directors’ meetings
• Establish and maintain effective working relationships and solutions for problem solving
• Assist in meeting room setup including video/computer, tables, chairs preparation
• Occasional work schedule modifications
• All other duties as requested/assigned that may include agendas, minutes, spreadsheets, data gathering, monthly statements, preparing finance documents.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree