Executive Assistant, Human Resources

Consolidated Edison • New York, NY

282d • $75,000 - $95,000

About The Position

The Human Resources Office of the Vice President is seeking an exceedingly motivated individual who will provide the Vice President with highly skilled administration and office management support. As needed, the Executive Assistant will support directors of the Vice President Human Resources for office management support. This is a highly visible position that requires a significant level of professionalism, with the ability to maintain confidentiality, work independently, exercise discretion and sound judgement/decision making. Strong interpersonal and communication skills - both verbal and written are required in addition to strong computer skills.

Requirements

• High School Diploma/GED and 3 years relevant work-related experience or Bachelor's Degree with 2 years relevant work-related experience.
• Strong oral and written communication skills as well as proficiency in the Microsoft Office suite.
• Strong interpersonal and organizational skills with strong attention to detail.
• Ability to work independently, demonstrate initiative, and exercise discretion in coordinating projects, reports and information as required.
• Be a self-motivator, highly energetic, looks beyond obstacles and constantly strives for excellence.
• Organize, manage, prepare and assist in various internal reports, communications and activities that support the VP.
• Ability to be discrete as much of the work involves sensitive/confidential information.

Nice To Haves

• Bachelor's Degree with 2 years relevant work-related experience.

Responsibilities

• Provide office management/administrative support for vice president and direct reports.
• Maintain and schedule daily calendar for the VP.
• Responsible for tracking tasks assigned to the Vice Presidents direct reports, screening calls, receiving visitors, maintaining monthly reports and files, and scheduling appointments.
• Prepares correspondence, responds to and resolves executive calls and requests for information from internal and external customers.
• Requires strong project management skills, analytics, excel, powerpoint, and organizational skills; ability to manage / coordinate multiple tasks.
• Respond to and track complaints and sensitive correspondence from internal and external stakeholders.
• Coordinate and manage various human resource concerns, including payroll inquiries, benefit and compensation matters, appropriately direct concerns from employees, retirees, vendors and other stakeholders for resolution.
• Schedule meetings and assist with presentation preparation for various meetings.
• Establishes and maintains follow up action files and systems as required on complaint activities, meetings, conferences, responses, and all other relevant matters.
• Assist with special projects, duties, and/or special events as needed.
• Coordinate and follow up with responsible meeting hosts to ensure material is sent out prior to meetings and all necessary equipment is available for meetings.
• Maintains records and reports that require follow-up and additional information.
• Gather facts, analyze findings, and recommend solutions as appropriate and requested.
• Handle travel and expense entries into Oracle.
• Support HR storm mobilization team.
• Perform all other related tasks and assignments as required.

Benefits

• 401k
• health insurance
• paid holidays
• paid volunteer time

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Utilities
• Education Level: High school or GED