Executive Assistant, Human Resources

Edwards Lifesciences • Irvine, CA

2d • $70,000 - $96,000 • Onsite

About The Position

Make a meaningful difference to patients around the world. Our talented people are central to the future of Edwards Lifesciences, which is why our Human Resources teams help design, guide, and deliver inspiring experiences for our people. With a fundamental understanding of how to build a supportive community and organizational capability, you’ll deliver solutions to attract and retain talent. Your work will enable our teams to thrive as they help patients live healthier and more productive lives. As an Executive Assistant, you will provide administrative support to the Head of HR for THV and Head of HR for JAPAC. This role will be onsite full time at our Irvine HQ. How you’ll make an impact: Manage schedules and calendars of senior leaders with attention to accuracy and detail, including keeping these leaders informed of calendar changes and change requests Use all computer programs relevant to the position to support development of correspondence, presentations, such as tracking and charting metrics data, and to perform data entry and report generation in support of a department, significant organizational group, or executive level management Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction Plan and execute meetings, events, town halls, all-hands meetings, including site communication with some supervision Schedule domestic and international travel in compliance with existing policies and procedures, to optimize use of Executive's time and schedule

Requirements

• H.S. Diploma or equivalent with 6 years directly related experience including executive administrative support

Nice To Haves

• Experienced in coordinating meetings with an understanding of the rhythm of the business and operations workflows
• Strong focus on operational and administrative priorities
• Excellent written and verbal communications skills, including negotiating and relationship management skills
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
• Advanced problem-solving skills
• Ability to manage complex travel arrangements, in keeping with overall time commitments and in support of optimizing time management
• Completes tasks in resourceful and effective ways
• Ability to manage internal and external confidential information with utmost discretion
• Works autonomously within established procedures and practices
• Ability to build and maintain strong relationships across the organization at all levels to influence and achieve objectives
• Ability to work in a fast paced, dynamic work environment
• Strict attention to detail
• Extensive knowledge and understanding of Edwards policies, procedures, and administrative requirements
• Contacts are across the organization and at all organizational levels, including external contacts that may be at high levels
• Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control

Responsibilities

• Manage schedules and calendars of senior leaders with attention to accuracy and detail, including keeping these leaders informed of calendar changes and change requests
• Use all computer programs relevant to the position to support development of correspondence, presentations, such as tracking and charting metrics data, and to perform data entry and report generation in support of a department, significant organizational group, or executive level management
• Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management
• Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction
• Plan and execute meetings, events, town halls, all-hands meetings, including site communication with some supervision
• Schedule domestic and international travel in compliance with existing policies and procedures, to optimize use of Executive's time and schedule

Benefits

• Aligning our overall business objectives with performance, we offer competitive salaries, performance-based incentives, and a wide variety of benefits programs to address the diverse individual needs of our employees and their families.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees