Executive Assistant - Human Resources
About The Position
The Executive Assistant for Human Resources supports the Associate Superintendent of Human Resources and the Human Resources Department. Executive Assistant performs duties of an administrator and complex secretarial nature, carrying out his/her functional responsibilities on behalf of the administrator to ensure the efficiency of office operations and overseeing the work activities of other personnel; documenting and communicating information to staff, the public, other districts and various agencies; providing interpretations, comparisons and/or recommendations; coordinating and directing inquiries to appropriate parties; ensuring compliance with financial, legal and administrative requirements; and representing the administrator as appropriate. This position requires strict confidentiality and the highest level of professionalism. Duties include supporting the recruitment and contracting of certificated staff, preparation of materials for Board of Trustee meetings, union negotiations, and public record requests. This position is a super user of the Human Resources Information Systems and prior experience with HRIS is preferred. This position also acts as Office Manager for the Human Resources Department. The position is designated as within the “confidential” class of employees in accordance with the State Education Code. The ideal candidate will have experience supporting an executive leader, preferably within a school district, Human Resources, or legal office.
Requirements
- Job-related education necessary to perform the essential job duties is typically consistent with graduation from high school or equivalent.
- Three years of increasingly responsible administrative support involving record keeping and frequent contact with the public is required.
Nice To Haves
- Office management experience is preferred.
- Prior experience with HRIS is preferred.
- The ideal candidate will have experience supporting an executive leader, preferably within a school district, Human Resources, or legal office.
Responsibilities
- Supporting the recruitment and contracting of certificated staff
- Preparation of materials for Board of Trustee meetings
- Union negotiations
- Public record requests
- Acts as Office Manager for the Human Resources Department
Benefits
- Paid holidays
- Vacation
- Sick leave
- Medical, dental, and life insurance benefits
- CalPERS eligible position
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
High school or GED
