Executive Assistant (HR)

Americold • Atlanta, GA

7h

About The Position

Provides administrative support to the EVP, Chief Human Resource Officer, and
support to the corporate Human Resources team in other HR related tasks and
projects. Serve as liaison between HR functional team to facilitate
communications, build relationships, and establish a central point for the
function.

Requirements

• Professional office experience supporting C-level executive(s); or equivalent training and experience.
• Bachelor’s Degree preferred. Associate degree or High School Diploma and applicable experience may be substituted in lieu of a degree.
• A combination of human resources and other relevant professional experience in a direct customer service capacity.
• Must have ability to understand and assess organizational need.
• Excellent computer skills. Strong experience with the utilization of MS Office products, including Word, Excel, and PowerPoint.
• Must have the ability to work in a fast-paced environment.

Nice To Haves

• Proven ability to work in fast-paced, detailed and deadline-oriented environment by balancing multiple priorities simultaneously.
• Strong planning, organizational, problem solving and communication skills, both verbal and written.
• Excellent customer service and interpersonal skills. Demonstrated ability to build and maintain business relationships with Executive-level decision-makers and internal resources at all levels.
• Demonstrates a collaborative nature and team-oriented approach.
• Strong computer skills with programs such as Microsoft Office, Outlook, calendaring, travel, and expense tools, etc. Specifically, strong PowerPoint and Excel skills desired.
• Self-starter who relies on experience and judgment to plan and accomplish goals. Must be self-motivated with high degree of initiative.
• Possess a professional demeanor with the ability to maintain confidentiality and always demonstrate integrity.

Responsibilities

• Manages the Executive team’s calendars, schedules appointments, schedule priorities and anticipates and resolves calendar conflicts.
• Screens incoming calls and email correspondence and responds to requests independently when possible.
• Organizes all the logistics for programs, events, meetings, or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers, and controlling event budget.
• Prepares agendas, notices, correspondence, and minutes for meetings.
• Keeps traveling calendar for function associates and facilitates lower T&E cost options for T&E for the department.
• Performs confidential and multipart administrative functions including composing and formatting confidential correspondence reports, and presentation materials.
• Responds to routine internal and external correspondence. Creates memos, purchase requisitions, payment requests and other department forms and documents.
• Maintains vendor master files and build relationships with counterparts at sites to facilitate appointments.
• Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings and handles all the logistics required.
• Prepares the Executives weekly expense reports and documentation.
• Produces various HR reports requiring analysis and data compilation.
• Create and refine PowerPoint presentations and excel documents/reports.
• Performs administrative project work that may include researching and gathering information from various sources, formatting, analyzing, and summarizing results.
• Exercises discretion and independent judgment in daily operations when handling information and details of a highly confidential and critical nature.
• Preforms updates and system base reporting as necessary in applicable databases.
• Other related duties as requested.

Benefits

• Our associates know the answer to the question What’s in it for me We offer best-in-class benefit programs and continuously work with our associates to ensure that our offerings meet the needs of their health and financial well-being.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees