Executive Assistant, General Counsel - PVH

Phillips - Van Heusen • New York City, NY

85d • $121,400 - $164,300 • Hybrid

About The Position

The Executive Assistant to the General Counsel will provide direct support to the Executive Vice President, General Counsel & Secretary. This role is privy to the most sensitive information and confidential aspects of the business, is a liaison and a primary conduit of confidential and routine communication between the EVP, General Counsel & Secretary and internal and external audiences, including outside counsel, opposing counsel and the members of the PVH Board of Directors. In addition, the role helps support PVH Corp.'s Securities and Exchange Commission reporting obligations and other Legal functions. This role manages schedules, travel, and expenses, and oversees logistical needs for on-site and off-site meetings. It also provides assistance with coordinating personal and business schedules as required. Additionally, it also coordinates with other departmental EAs and members of the Legal team to ensure execution of the function.

Requirements

• Excellent professional attitude, coupled with strong verbal and written communication and interpersonal skills.
• Strong organizational, analytical, and time-management skills.
• The highest degree of ethics and integrity and the ability to exercise discretion with sensitive information.
• Ability to be independent and enterprise-minded, to use sound judgment, to take initiative and to challenge others in a constructive manner when necessary.
• Ability to manage multiple tasks and responsibilities in a fast-paced environment.
• Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with Diligent Boards or similar Board portal desired.
• Experience with Workiva or other SEC reporting platform.
• Notary Public license in New York a plus.
• 8+ years related experience within a law firm or corporate environment is required.

Responsibilities

• All administrative duties for the Executive Vice President, General Counsel & Secretary.
• Preparing various documents, agreements, secretary's certificates, officer's certificates, etc.
• Coordinating contract signatures and other project documents, including using DocuSign.
• Drafting and distributing correspondence.
• Enrolling or renewing memberships and subscriptions, as well as preparing and submitting expense reports.
• Managing corporate travel and meetings by developing itineraries and agendas, booking transportation, arranging lodging and meeting accommodations.
• Monitoring email and telephone.
• Scheduling virtual and in-person meetings, arranging meeting space and ordering catering when required.
• Helping to prepare and maintain the Board of Directors and Board Committee meeting calendar and communicating with directors and their executive administrators regarding scheduling.
• Planning and coordinating periodic Legal Summits for team members in the U.S. and from all international offices; team building events; group activities.
• Arranging regular meetings with direct reports to the Executive Vice President, General Counsel & Secretary, the Legal Leadership Team, the Legal team members in the U.S. and the global Legal team.
• Work with Legal team members relating to the preparation, execution via Diligent and filing via Workiva of Section 16 beneficial ownership reports; maintain EDGAR codes for directors and Section 16 officers, as well as coordinate with other public companies where any of these individuals are officers or directors.
• Work with Legal team members, External Reporting team members, Total Reward team members on SEC filings through Workiva.
• Preparation and distribution of blackout/trading window emails and maintaining lists of blackout group members; coordination with Stock Plan administrator.
• Processing and distributing quarterly audit response letters to external auditor and coordination with outside counsel on annual audit response letters, including preparation of GC letters to outside counsel.
• Handling subsidiary minute books and all matters related thereto.
• Coordination of workload and other Legal team matters with other team support staff.

Benefits

• Competitive pay, bonus programs, best in class medical insurance, vision insurance, dental insurance, life insurance, disability insurance, and more.
• An above-market 401(k) contribution to help our eligible associates save for retirement.
• Generous company-paid holidays, paid time off, hybrid working arrangements, volunteer opportunities, seasonal hours, and flexible work schedules.
• A variety of wellbeing tools and programs such as, Headspace membership, reimbursement for fitness memberships and/or digital meditation subscriptions, and the opportunity to earn up to $200 a year in rewards for exercising and participating in healthy activities.
• Access to services for childcare, elder care, adoption preparation, pet care, plus reimbursement for backup care when your regular plans fall through.
• Receive support for continued education including tuition reimbursement.
• Shop at our company outlets and e-commerce sites at a discount.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Apparel Manufacturing
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees