Executive Assistant - Full Time

Miami County • Troy, OH

91d • $20

About The Position

The Executive Assistant plays a vital role in supporting the Superintendent, the Board and leadership team at the Miami County Board of Developmental Disabilities (MCBDD). This position ensures smooth day-to-day operations by providing professional administrative support, coordinating board and executive activities and serving as a point of contact for staff, individuals, families and community partners. The Executive Assistant helps advance the Board’s mission by fostering organization, efficiency and respectful communication at every level. As an employee of the Miami County Board of Developmental Disabilities (Riverside), the job incumbent shall always comply with all Board policies, and shall demonstrate respect for, support the dignity of, and observe the rights of all individuals served by the Board and demonstrate sensitivity to diverse beliefs, cultures, values and family structures.

Requirements

• High school diploma or equivalent required.
• Three to five years of administrative experience supporting senior leadership or boards.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent communication skills, both written and verbal.
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Demonstrated customer service and problem-solving skills.
• Ability to work independently with minimal supervision.
• Valid State of Ohio driver’s license with fewer than five (5) violations.

Nice To Haves

• Associate or bachelor’s degree preferred.
• Knowledge of or experience working with individuals with developmental disabilities preferred.

Responsibilities

• Provide direct administrative support to the Superintendent, including preparing confidential correspondence, reports, charts and presentations.
• Organize and prepare materials for Board meetings and other leadership meetings.
• Manage multiple priorities, maintaining accurate and organized records for the Superintendent and agency needs.
• Screen and handle correspondence on behalf of the Superintendent, resolving routine matters independently.
• Support the Business department as needed.
• Support Community Awareness and Opportunities as needed.
• Coordinate and support events and room reservations, including planning, communications, logistics and on-site assistance.
• Assist with special projects by gathering, interpreting and summarizing data and preparing reports.
• Maintain a wide variety of digital records and documents using Microsoft Office Suite.
• Serve as back-up to other Administrative Assistants and the HR Assistant when needed.
• Demonstrate tact, professionalism and sound judgment when working with staff, individuals and families, community partners and the public.

Benefits

• Dental
• Vision
• OPERS Retirement
• Life Insurance
• Vacation
• Sick
• Personal
• Holidays including your Birthday
• Flexible Schedule

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED