Executive Assistant - FT - Days (71405)

Hamilton Health Care System • Dalton, GA

246d

About The Position

Provide administrative and legal executive administrative support to the Legal and Risk Management Department of Hamilton Health Care System, Inc. In this role, the position acts as the legal executive assistant for the Department and supports the in-house attorneys and paralegals of HHCS, as well as the Corporate Compliance Officer and other members of the Department. The position may also provide back-up support to the Executive Assistant of the Executive Vice President, Chief Legal Officer, upon request, and serves as the receptionist and office administrator for the Department. This position has the authority to require follow-up actions from associates who have information necessary for the System to obtain or maintain comprehensive insurance. The position also maintains internal insured driver, vehicle, and property schedules across the System and coordinates with Financial Services to ensure that all information needed for annual insurance renewals is provided to applicable insurers and brokers. The position may assist in a wide variety of situations and conflicts involving the administrative function of the Department and the organization. Responsible for highly confidential and time-sensitive material. A wide degree of judgment, self-motivation, professionalism, and confidentiality is expected.

Requirements

• Associate Degree required or equivalent experience.
• Minimum of four years' work experience in the administrative assistant field or related area.
• Experience in litigation, law firm, health care, or business preferred.
• Legal secretary experience strongly preferred.
• Excellent interpersonal skills.
• Excellent organizational skills.
• High proficiency with Microsoft Office software and Outlook calendar management.
• High proficiency in typing and transcription.
• Understanding of complex legal terminology preferred.
• Ability to work with all levels of staff using tact and diplomacy.

Nice To Haves

• Four-year undergraduate college degree preferred.

Responsibilities

• Provide administrative support to the Legal and Risk Management Department.
• Act as the legal executive assistant for the Department.
• Support in-house attorneys and paralegals.
• Provide back-up support to the Executive Assistant of the Executive Vice President, Chief Legal Officer.
• Serve as the receptionist and office administrator for the Department.
• Require follow-up actions from associates for comprehensive insurance maintenance.
• Maintain internal insured driver, vehicle, and property schedules.
• Coordinate with Financial Services for annual insurance renewals.
• Assist in various administrative functions and conflicts within the Department.

Benefits

• 403(b) Matching (Retirement)
• Dental insurance
• Employee assistance program (EAP)
• Employee wellness program
• Employer paid Life and AD&D insurance
• Employer paid Short and Long-Term Disability
• Flexible Spending Accounts
• ICHRA for health insurance
• Paid Annual Leave (Time off)
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Hospitals
• Education Level: Associate degree