General & Administrative - Executive Assistant & Front Office Administrator

Nashville SC•Nashville, TN

4d•Onsite

About The Position

The Executive Assistant & Front Office Administrator plays a pivotal role in supporting the Chief Business Officer (CBO) while ensuring the smooth and efficient functioning of the Front Office. This role combines high-level administrative support with hands-on office administration and coordination of employee-facing events. The ideal candidate is detail-oriented, proactive, and committed to delivering polished, professional service in a fast-paced environment.

Requirements

2-5 years of administrative experience; experience supporting senior leaders preferred.
2-3 years of event planning experience; can be part of the above administrative experience.
Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
Exceptional attention to detail and strong organizational skills.
Ability to prioritize, think critically, and adapt quickly to shifting business needs.
Clear and professional written and verbal communication skills.
Team-first mindset with humility, initiative, and a high level of personal accountability.
Ability to work full-time on-site with flexibility for occasional evenings or weekends for events.
Valid driver's license and ability to travel locally as needed.

Nice To Haves

Experience with project management or organizational tools is a plus.

Responsibilities

Provide organized, detail-driven administrative support to the Chief Business Officer.
Manage complex calendars, resolve scheduling conflicts, and ensure day-to-day workflow efficiency.
Coordinate all aspects of travel, including booking, itineraries, and adjustments as schedules evolve.
Anticipate and manage all logistical needs for meetings, providing clear information and ensuring full readiness in advance.
Serve as a reliable point of coordination for internal and external stakeholders and represent the Front Office with professionalism.
Co-lead planning and execution of internal staff events, working collaboratively with event teams.
Support coordination and execution of major annual organizational events.
Support front office operations by assisting with supply management, maintaining a functional workspace, and coordinating with vendors as needed.
Develop and maintain systems and processes that support Front Office functionality and efficiency.
Demonstrate judgment, discretion, and accountability in handling sensitive information and time-critical needs.
Other duties as assigned.