Executive Assistant Floater

Millennium•New York, NY

4d•$70,000 - $160,000

About The Position

As an Executive Assistant Floater at Millennium, you will provide high-level administrative support to executives across multiple departments. This role requires strong judgment, flexibility, and the ability to quickly adapt to different working styles while ensuring day-to-day operations run smoothly.

Requirements

3+ years of experience providing administrative/executive support in a fast-paced environment; financial services experience preferred
Strong organizational, communication, and interpersonal skills
High integrity with proven ability to handle confidential and sensitive information
Comfortable interacting with stakeholders at all levels, including executive management
Ability to multi-task, prioritize competing deadlines, and remain calm under pressure
Self-directed with strong problem-solving skills and minimal supervision
Proactive mindset—able to anticipate needs and keep workstreams moving
Proficient in Microsoft Outlook, Word, Excel, and Windows environment

Nice To Haves

financial services experience preferred

Responsibilities

Manage high-volume, frequently changing calendars for multiple executives
Coordinate meetings, conference calls, and complex scheduling across time zones
Screen and respond to calls, requests, and inquiries with professionalism and urgency
Arrange domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries
Prepare and process invoices, travel bookings, and expense reports
Support office logistics, including lunch ordering and delivery/pick-up coordination
Greet and support visitors, ensuring a positive, professional experience
Provide desk coverage for Senior Executive Assistants when they are out of office or stepping away, ensuring continuity of support and timely handling of requests
Provide coverage across teams as needed and quickly align to executive preferences
During downtime (when not assigned to a desk), support the Business Support Team, with a focus on travel booking and expense report processing for Portfolio Managers