Executive Assistant - Family Office
This job is no longer available
There are still lots of open positions. Let's find the one that's right for you.
About The Position
The Executive Assistant performs a variety of administrative duties to support a Family Office, specifically the Managing Partner. This role requires a driven, organized, and efficient individual who can manage various administrative and household tasks effectively. The Executive Assistant must be proactive, take ownership of tasks, and assert themselves to hold others accountable, ensuring that all tasks are completed on time. Responsibilities include setting and managing daily schedules and calendars, answering phones, taking messages, arranging meetings, screening and greeting visitors and clients, making travel arrangements, and filing and organizing documents. In this position, the Executive Assistant will execute a broad variety of tasks for a highly visible executive, including managing an active calendar of personal appointments, composing and preparing personal correspondence, arranging complex travel plans, itineraries, and agendas, and paying various vendor invoices. The role involves interactions at all levels within the firm, as well as with external executives, investors, board members, and partners. The Executive Assistant will be the point of contact for all personal travel, both domestic and internationally, and must be available as needed for travel support. Additionally, the role includes preparing and managing expense reports, creating and maintaining an organization-wide corporate calendar, and assisting in the preparation for division events, ensuring all logistics are effectively managed. The Executive Assistant will also coordinate and maintain meeting materials, ensuring all necessary documents are prepared in advance, and organize and distribute meeting notes to all relevant parties. Handling incoming phone calls and messages with professionalism, courtesy, and discretion is essential, as is providing administrative support to executives and senior leadership. The Executive Assistant must anticipate needs and proactively execute support functions with a high degree of accuracy and efficiency. This role requires the ability to handle confidential information with discretion and maintain a high level of confidentiality, while also proactively identifying and resolving problems as they arise.
