Executive Assistant - EVP General Counsel

Cardinal Health•Dublin, OH

28d•$27 - $38

About The Position

Business & Administrative Support is responsible for assisting general business operations by providing an array of administrative and data support activities. Administration is responsible for performing a variety of administrative activities in support of the leaders they support. The Executive Administrative Assistant is responsible for providing support to the Office of the EVP & General Counsel, including other legal leaders, as assigned, in their day-to-day office activities. The position manages scheduling, makes travel arrangements, processes expense reports, creates and edits Word, Excel and Powerpoint documents for use by management and the Board of Directors, partners with Events staff on Office of the General Counsel, other management and Board events, maintains a strong understanding of all relevant Cardinal Health operations and frequently represents the company/senior leaders internally and externally through written and verbal communications. This job frequently handles highly confidential financial and personnel information, which requires the use of discretion and judgment in all interactions. The Executive Assistant anticipates the needs of leaders and is capable of managing multiple tasks at a time.

Requirements

6+ years of related professional experience, supporting senior level management with large national or global companies
Associate degree, preferred, or equivalent combination of education and professional experience
Demonstrates extreme discretion when handling confidential matters/materials
Detail-oriented and displays ability to prioritize and handle multiple tasks while meeting deadlines
Ability to effectively set expectations with internal customers regarding timing of activities
Proficient in Microsoft Office programs; ability to learn new technology
Self-directed; ability and willingness to problem-solve and apply creative solutions (example: calendar conflicts)
Proficient verbal and written communications skills
Work proactively and independently, learn and adapt quickly, and enjoy working in a fast-paced and changing environment
Ability to interface with employees at all levels of the organization

Responsibilities

Manage EVP and SVP calendars and related planning and activities
Assist with meeting scheduling for EVP, SVP, and VPs on team, both internal and external meetings
Coordinate complex travel arrangements, both domestic and International, in Concur
Reconcile, submit, and track expense reports on behalf of EVP, SVP and VPs
Coordinate group meetings, workshops or team building events; collaborate with the Meeting and Events and Live Events teams, when needed
Create Excel/PowerPoint/Word documents and presentations utilizing data or input provided by leaders and staff
Prepare agendas for staff meetings and coordinate speakers/topics
Communicate with other Executive Assistants on scheduling meetings and other important events while building positive relationships
Learn and utilize company technology to complete assignments
Follow up on behalf of leaders supported on any outstanding issues
Assist with onboarding and offboarding of employees
Manage EVP and SVP communication/shadow mailbox
Work with Talent Acquisition to schedule interviews, calibrations, and other meetings for hiring employees
Maintain department organizational charts
Partner with HR, Communications and Finance to coordinate meetings hosted by EVP and SVP
Develop and constantly improve internal processes
Order office supplies as needed by team
Keep current with company travel, expense and other relevant policies and communicate changes to the team
Manage multiple projects simultaneously
Handle external deliveries and mail
Screen incoming calls/inquiries and handle independently where possible
Other administrative support duties (support during key projects) as assigned