Executive Assistant, Economic Development

OKLAHOMA CITY CHAMBER OF COMMERCE•Oklahoma City, OK

6d•Onsite

About The Position

The Executive Assistant of the Economic Development Division assists with the administrative duties of the division to encourage the creation of new investment and high-quality jobs in the Oklahoma City metro. Must be able to travel independently. Reliable transportation and a valid driver’s license are required. High amount of mobility is necessary. Position requires a professional demeanor and an orientation toward customer service with exceptional relationship-building skills. Position requires extended periods of sitting in an office environment while utilizing a computer, keyboard, mouse, and telephone. Must have excellent business writing and verbal communication skills. Ability to perform a full range of complex administrative support duties independently.

Requirements

Must be able to travel independently.
Reliable transportation and a valid driver’s license are required.
High amount of mobility is necessary.
Position requires a professional demeanor and an orientation toward customer service with exceptional relationship-building skills.
Position requires extended periods of sitting in an office environment while utilizing a computer, keyboard, mouse, and telephone.
Must have excellent business writing and verbal communication skills.
Ability to perform a full range of complex administrative support duties independently.
Must be highly motivated, competent self-starter.
Excellent written and oral communication skills.
Excellent computer skills.
Above average attention to detail
Ability to successfully manage a multitude of projects simultaneously.
Exceptional organizational skills.
Proficient in the use of technology including Microsoft programs and on-line database management tools.
Experience providing executive level support for senior level staff.
Must be able to maintain strict confidentiality.

Nice To Haves

College degree preferred.

Responsibilities

Providing executive staff administrative support including, but not limited to, calendar and travel coordination, expense reporting, meeting support, Board reporting, and external correspondence.
Providing administrative support to the economic development department including meeting and event planning, invoicing, client and visitor support and special projects as required.
Providing contact management support through on-line management systems (including Salesforce and other team and project management tools).
Providing management to team contracts and grants including reporting and application filings.
Collecting data to support team metrics for internal and external stakeholders
Providing administrative support for economic development programs including Forward Oklahoma City and the Greater Oklahoma City Regional Partnership.
Ordering office supplies, distributing mail, maintaining equipment.
Assist Senior Vice President and senior team members in monitoring Division expenditures and budget.
Assists with various Chamber wide functions/events and other administrative support organization wide as requested.
Coordinate project logistics and team efforts, including scheduling postings and site visits, to ensure smooth execution and operational efficiency.