Executive Assistant (EA)

E3 Federal Solutions • Alexandria, VA

318d

About The Position

QinetiQ US is looking for an Executive Assistant. This position supports senior DoD leadership within the Office of the Secretary of Defense at the Deputy Assistant Secretary of Defense (DASD) level. The candidate will directly support high-ranking Federal Government Senior Executives and interact with DoD Flag / General Officers and their support staffs. This position will routinely exercise independent judgement and discretion to include being empowered to commit the principal's time based on interpreting general guidelines and established rules of protocol.

Requirements

• A minimum of three (3) years of recent and relevant experience.
• Extensive experience with creating, reviewing and approving CONUS and OCONUS Defense Travel System (DTS) orders.
• Correspondence experience in a DoD environment.
• Experience with task or correspondence management systems (e.g. TMT or CATMS).
• Active Secret clearance. Candidate must be eligible to obtain a TS SCI clearance.

Nice To Haves

• Bachelor's degree from an accredited college or university is preferred.
• Experience and skills in providing Executive Level Administrative Assistant support to high-ranking Federal Government Senior Executive or DoD Flag / General Officers is highly preferred.

Responsibilities

• Formulate and refine multiple standard operating procedures, processes, and work products/templates based on their subject matter expertise and independent assessments.
• Serve as primary point of contact and liaison with senior DoD leadership for interpreting proposed policies and operating practices.
• Create tools such as Excel spreadsheets and other databases to compile, track, summarize, and report the status of various documents and projects.
• Ensure conformance with established guidelines; provide timely feedback and status upon request.
• Perform special projects on own initiative or as assigned.
• Provide input to and communicate with various military assistants, Chiefs of Staff, OSD Protocol, Pentagon Force Protection Agency, and subordinate organization personnel.
• Provide liaison with the Secretary of Defense/Deputy Secretary of Defense, OSD Protocol, Pentagon Force Protection Agency, subordinate offices, other DoD agencies, and industry and academic institutions.
• Ensure conformance to established deadlines.
• Serve as subject matter expert in interpreting Joint Travel Regulations (JTR) and facilitating compliance with Foreign Clearance Guide.
• Manage and maintain the complex calendars and schedules of DASD(P) senior personnel.
• Plan, coordinate, and confirm logistical support for meetings held in conjunction with the DASD(P) activities.
• Provide a daily read-ahead book with information for the next day and next week activities for the DASD(P).
• Coordinate office administrative functions including office security administration, office space management, processing security clearance and visit requests.

What This Job Offers

• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services