Executive Assistant - DNREC

State of Delaware • Dover, DE

305d • $62,483

About The Position

The Office of the Secretary provides leadership, overall policy guidance, and central administrative services to support the Department of Natural Resources and Environmental Control (DNREC). This position provides high level support to Cabinet Secretary and Deputy Secretary of the Department. The Executive Assistant manages the Cabinet Secretary and Deputy Secretary's schedule and acts as liaison with the general public, Division Directors, Governor's Office, legislators, council members, special interest groups, and other state/federal agencies. This position also assists with legislative and constituent concerns, and plans management team meetings, conferences, and retreats. The Executive Assistant also oversees clerical and secretarial staff in the Office of the Secretary and prepares a draft weekly report for the Governor's office. This position also works with Public Affairs for event materials, press releases, and press inquiries.

Requirements

• Six months experience in public policy administration such as overseeing and directing the development, implementation and evaluation of public policies.
• Three years experience in interpreting governmental law, constitutional law, regulatory interpretation, or legislation.
• Six months experience in interacting with legislators, cabinet officials or interest groups as a liaison.
• Three years experience in program evaluation which includes evaluating programs and services to identify problems, determine compliance and evaluate the effectiveness and efficiency to ensure program goals and overall objectives are met.
• Three years experience in recommending alternatives, improvements, courses of action and other changes based on findings.
• Six months experience in budget administration which includes managing, developing, analyzing and implementing budgets; developing strategic plans and establishing internal control.
• Six months experience in narrative report writing.

Responsibilities

• Confers with Division Directors regarding policy implementation, personnel operational, legislative and constituent concerns; prepares memorandum to superior outlining relevant information including recommendations for actions to be taken.
• Ensures division's compliance with department policies.
• Reviews correspondence and reports; determines level of authority that can handle the complaint or issue; oversees tracking, reporting and review of data relating to violations and complaints; ensures intervention to correct problems and keeps the superior appropriately briefed.
• Provides liaison with the general public, Division Directors, Governors Office, legislators, council members, special interest groups, other state/federal agencies to respond to inquiries and complaints, explain policies and the department's position on issues, to resolve problems and oversee implementation of department directives.
• Oversees constituent relations including resolving crisis situations in service delivery referred by the Governor's Office, legislators, other agencies and the public; ensures that constituent contacts are handled quickly and responsively.
• Represents superior at council meetings and on task forces.
• May plan, assign, review and evaluate the work of subordinate clerical and secretarial staff; plans, coordinates and directs office activities; analyzes, recommends and implements operating practices, policies and procedures.
• Participates in drafting and analyzing legislation; gives testimony on bills; represents department at committee hearings and keeps superior informed of status.
• Prepares budget for the unit and tracks expenditures.
• Develops agenda and programs for Department management team meetings, conferences and retreats.
• Gathers and analyzes information and prepares department accomplishment and activity reports for Governor's Office.

Benefits

• Comprehensive benefit package including health insurance, retirement plans, and paid time off.
• Eligible for Telework according to the State of Delaware's Alternative Work Arrangement Policy.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: Bachelor's degree