Executive Assistant, Divisional Office Manager

Scholastic • New York, NY

410d • $75,000 - $90,000

About The Position

The Executive Assistant and Divisional Office Manager at Scholastic plays a crucial role in ensuring the smooth operation of executive functions and managing key projects within the Trade organization. This position requires exceptional organizational skills, a proactive approach to problem-solving, and the ability to handle various administrative tasks while supporting strategic initiatives.

Requirements

• Minimum of 5 years of experience in executive assistance or administration.
• Strong written and verbal communication skills.
• Exceptional organizational and multitasking abilities.
• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).
• Proficiency in data analysis.
• Bachelor's degree in business administration, Management, or a related field.

Nice To Haves

• Project management experience is a plus.
• Advanced degrees or certifications in executive management are a plus.

Responsibilities

• Provide comprehensive administrative support including managing complex schedules, organizing meetings, planning travel, and maintaining organized systems.
• Prepare necessary materials and information for the President in advance of meetings, assist in building agendas, taking notes, and following up on action items.
• Support the President's strategic initiatives by monitoring progress toward business objectives and building strategic presentations.
• Act as a liaison between the Trade Leadership team and internal/external stakeholders, handling inquiries with discretion and professionalism.
• Assist and/or lead various cross-functional projects, including coding invoices and managing onboarding for new hires.
• Draft and edit reports, presentations, and correspondence as needed.
• Function as a project manager for key initiatives, implementing systems to improve efficiencies and managing follow-through.
• Conduct industry research and provide insights to identify trends and inform strategy.
• Plan seasonal divisional events, overseeing budgets and vendor hiring.

Benefits

• Full suite of health and wellness benefits (including a $0 deductible Medical Plan)
• Retirement Savings Plan 401(k) with options for both Roth and Traditional Contributions
• Tuition-Free programs for undergraduate and graduate degrees
• Generous Parental Leave Program
• Employee Stock Purchase Plan (ESPP) with opportunity for discounted stock at a 15% discount

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Sporting Goods, Hobby, Musical Instrument, Book, and Miscellaneous Retailers
• Education Level: Bachelor's degree