Executive Assistant, Device Design Team

Amazon.com • San Francisco, CA

78d • $66,800 - $142,800

About The Position

Amazon is seeking an exceptionally talented, resourceful, and customer-centric Executive Assistant to support multiple leaders in our Device Design Team. This role requires attention to detail, organizational skills, and the ability to manage multiple critical requests across stakeholders while meeting tight deadlines. The ideal candidate will proactively anticipate needs and drive improvements for the Design Leadership Team. High integrity and discretion in handling confidential information is essential, along with professionalism in executive interactions. Must thrive in a fast-paced, goal-focused environment while maintaining flexibility, and composure. The ideal candidate must have a demonstrated ability to manage complex calendars, coordinate domestic and international travel, and act as general liaison and POC for their teams, fellow assistants, and other key partners across the company. The ideal candidate will have familiarity and experience working in a design team, and may come with some program management experience. The candidate must be able to multitask complex projects with little to no guidance, react appropriately to situations requiring a quick turnaround, and take effective action without knowing the complete picture. Adept at note-taking and tracking action items in various weekly meetings. PLEASE NOTE THAT THIS ROLE IS LOCATED IN SAN FRANCISCO, CALIFORNIA. 5-DAYS IN-OFFICE REQUIRED. NO RELOCATION ASSISTANCE IS AVAILABLE AT THIS TIME.

Requirements

• 5+ years of executive assistant experience.
• Knowledge of Microsoft Office products and applications.
• Bachelor's degree.
• Experience with domestic or international travel coordination, or experience managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel.

Nice To Haves

• Experience in a fast-paced, high-tech company.
• Experience handling confidential information and maintaining professionalism in dealing with senior executives.
• Experience working with fast-moving, high-performance teams and driving innovative solutions tailored to unique business environments.
• Experience with and a passion for design.
• Grace under pressure, and the ability to switch gears at a moment's notice with a great sense of humor.
• Impeccable attention to detail.

Responsibilities

• Work closely with the leadership team to provide seamless support to the group through real-time prioritization of business activities.
• Book complex domestic and international travel and track/submit expenses on behalf of executives.
• Management of complex calendar scheduling; proactive conflict resolution.
• Organize team meetings, conferences, and social events as needed.
• Document writing, editing, and readiness.
• Organize, prioritize and appropriately handle time-sensitive, confidential information and materials and ensure action is taken promptly.
• Track and help drive completion of key deliverables and follow up actions.
• Support program management activities such as budget tracking, purchasing, material tracking, shipping logistics, and studio space management.
• Work closely with other EAs throughout the team and across the company, as well as with Finance, HR, and Legal partners for the organization.

Benefits

• Full range of medical, financial, and/or other benefits.
• Equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package.

What This Job Offers

• Industry: General Merchandise Retailers
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees