Executive Assistant & Data Management Specialist
About The Position
Institutional Mission: Nelson University exists to equip students spiritually, academically, professionally, and cross-culturally for their God-given careers and callings Position Overview: To serve as the executive assistant to the Vice President for Enrollment and as a Data Management Specialist to the Admissions Office Executive Assistant (60%) Provide direct administrative support to the Vice President for Enrollment, including calendar management, meeting coordination, travel arrangements, and expense reconciliation Prepare correspondence, reports, presentations, agendas, and meeting minutes for internal and external meetings Serve as the primary point of contact for internal and external inquiries on behalf of the Vice President Maintain enrollment calendar, recurring meetings, birthday celebrations, etc. Assist Vice President in supervision of departmental budget Maintain confidential records and handle sensitive information with discretion Manage all admissions and university email inboxes, physical mail, and voicemail Ensure lobby and shared spaces are welcoming and in proper order for visitors Assist with student worker supervision and training as it relates to front desk and data management Place and track needed supply, promotional, and collateral orders Assist with coordination of enrollment initiatives, timelines, and special projects Track action items, follow-ups, and deadlines related to enrollment priorities Help prepare and organize data, reports, manuals, and documentation related to admissions, recruitment, and enrollment efforts Support planning and execution of enrollment-related events Support collaboration across enrollment functions (Admissions, Graduate School, Marketing, Financial Aid, etc.) Collaborate and assist towards the goal of inventory management Assist directors in the research and management of special projects Other duties and projects as assigned by the Vice President Data Management Specialist (40%) Process all incoming transcripts and documents for graduate and doctoral applicants Create incoming degree plans for graduate and doctoral applicants Serve as secondary processing specialist for undergraduate applications, if needed, during peak times of the enrollment cycle Assist in the management of admissions data within the Slate CRM through various quality management processes and query execution Assist in the ingestion of lead data through data entry, upload dataset, and source formats within the Slate CRM Serve as a resident expert of data between the Slate CRM and campus SIS
Requirements
- Faith, service, and lifestyle that meets University expectations
- 3-5 years of relevant experience, preferably in higher education
- Strong organizational skills with the ability to manage multiple priorities efficiently and effectively
- Excellent written and verbal communication skills
- Comfort working with data, reports, and basic analytics
- Familiarity with enrollment, admissions, or student-facing operations
- High level of discretion and professionalism in handling confidential information
- Proficiency in Microsoft Office. CRM and project management software experience preferred.
- Self-motivated and able to work alone and with a team
- Relational, hospitable, and service-minded
- Flexibility in hours for enrollment events
Nice To Haves
- Bachelor’s degree preferred
Responsibilities
- Provide direct administrative support to the Vice President for Enrollment, including calendar management, meeting coordination, travel arrangements, and expense reconciliation
- Prepare correspondence, reports, presentations, agendas, and meeting minutes for internal and external meetings
- Serve as the primary point of contact for internal and external inquiries on behalf of the Vice President
- Maintain enrollment calendar, recurring meetings, birthday celebrations, etc.
- Assist Vice President in supervision of departmental budget
- Maintain confidential records and handle sensitive information with discretion
- Manage all admissions and university email inboxes, physical mail, and voicemail
- Ensure lobby and shared spaces are welcoming and in proper order for visitors
- Assist with student worker supervision and training as it relates to front desk and data management
- Place and track needed supply, promotional, and collateral orders
- Assist with coordination of enrollment initiatives, timelines, and special projects
- Track action items, follow-ups, and deadlines related to enrollment priorities
- Help prepare and organize data, reports, manuals, and documentation related to admissions, recruitment, and enrollment efforts
- Support planning and execution of enrollment-related events
- Support collaboration across enrollment functions (Admissions, Graduate School, Marketing, Financial Aid, etc.)
- Collaborate and assist towards the goal of inventory management
- Assist directors in the research and management of special projects
- Other duties and projects as assigned by the Vice President
- Process all incoming transcripts and documents for graduate and doctoral applicants
- Create incoming degree plans for graduate and doctoral applicants
- Serve as secondary processing specialist for undergraduate applications, if needed, during peak times of the enrollment cycle
- Assist in the management of admissions data within the Slate CRM through various quality management processes and query execution
- Assist in the ingestion of lead data through data entry, upload dataset, and source formats within the Slate CRM
- Serve as a resident expert of data between the Slate CRM and campus SIS
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
