Executive Assistant Contractor Role: Onsite San Jose (M-Th)
About The Position
Do you thrive in fast-paced environments and anticipate what leaders need before they ask? Are you a polished, proactive professional who enjoys supporting senior executives while also helping maintain a well-run office? If so, we’d love to meet you. This role is ideal for someone who understands that exceptional executive support and a seamless office environment go hand in hand. You will serve as a trusted partner to senior leadership while also ensuring the San Jose office operates efficiently and professionally. This is a highly visible position requiring discretion, strong judgment, and the ability to manage competing priorities with ease.
Requirements
- 3+ years of experience supporting executives and/or office operations in a professional services or corporate environment
- Highly proficient in Microsoft Outlook, Word, Excel, and Teams
- Strong calendar management, travel coordination, and expense reporting experience
- Professional, executive-ready presence with excellent communication skills
- Highly organized with strong attention to detail and ability to prioritize
- Service-oriented mindset with the ability to remain calm and solutions-focused
- Discreet and trustworthy when handling confidential information
- Comfortable working independently in a smaller office environment
Responsibilities
- Complex calendar management and scheduling
- Travel coordination and itinerary management
- Expense reporting and administrative support
- Meeting coordination, including agendas, logistics, and follow-ups
- Provide support for executive meetings, including catering and onsite coordination
- Anticipate executive needs and proactively solve problems before they arise
- Ordering and maintaining kitchen and office supplies
- Managing access badges and coordinating with building management
- Supporting IT-related needs and coordination
- Maintain a clean, organized, and professional office environment
- Serve as a point of contact for employees working onsite
- Scheduling, room setup, catering, and logistics
- Support internal events and leadership visits
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What This Job Offers
Career Level
Mid Level
Education Level
No Education Listed
Number of Employees
501-1,000 employees
