Executive Assistant Clinic Operations

Ascension • Austin, TX

1d • Onsite

About The Position

Provide administrative support for executives.
Prepare or coordinate the preparation of correspondence, forms, reports, presentation materials and other written communications as required.
Schedule and coordinate meetings, conferences, special events, appointments and travel arrangements.
Prepare, process and edit financial or operational information, data and documents, including materials necessary for meetings, special projects and reports.
Attend meetings, keep records of all proceedings and act as custodian for all related documentation. Prepare and distribute subsequent correspondence as needed, and follow up on action items to ensure completion.
Prioritize, receive, and screen visitors and telephone calls. Maintain assigned calendar(s).

Requirements

• Education: High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
• Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

Nice To Haves

• Prior Executive Assistant Experience

Responsibilities

• Provide administrative support for executives.
• Prepare or coordinate the preparation of correspondence, forms, reports, presentation materials and other written communications as required.
• Schedule and coordinate meetings, conferences, special events, appointments and travel arrangements.
• Prepare, process and edit financial or operational information, data and documents, including materials necessary for meetings, special projects and reports.
• Attend meetings, keep records of all proceedings and act as custodian for all related documentation. Prepare and distribute subsequent correspondence as needed, and follow up on action items to ensure completion.
• Prioritize, receive, and screen visitors and telephone calls. Maintain assigned calendar(s).

Benefits

• Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options
• Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance
• Time to recharge: pro-rated paid time off (PTO) and holidays
• Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
• Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
• Family support: parental leave, adoption assistance and family benefits
• Other benefits: optional legal and pet insurance, transportation savings and more
• Benefit options and eligibility vary by position, scheduled hours and location. Benefits are subject to change at any time. Your recruiter will provide the most up-to-date details during the hiring process.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED